Executive Assistant

JobItUs; Surat; On-site; INR 400,000 - 600,000; Full time

Job summary

A recruitment agency in Surat is seeking a proactive Executive Assistant to support the Director. Responsibilities include managing schedules, organizing travel, and ensuring effective communication. The ideal candidate will have a Bachelor's degree, over a year of experience in a similar role, and proficiency in MS Office. This position requires high professionalism and the ability to travel frequently.

Qualifications

• 1+ years of experience as an EA/PA to senior management.
• Strong organizational and multitasking skills required.
• Excellent written and verbal communication necessary.

Responsibilities

• Manage the Director’s calendar and appointments.
• Organize and coordinate all travel arrangements.
• Act as contact point for internal/external stakeholders.
• Prepare meeting agendas and follow up on items.

Skills

Organizational skills

Communication

Multitasking

Proficiency in MS Office

Education

Bachelor’s degree

Job description

Overview

Job Title: Executive Assistant to Director
Location: Surat
Reporting To: Director

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant (EA) to provide comprehensive support to the Director. The role requires excellent communication, scheduling, and coordination skills, along with the flexibility to travel and manage logistics efficiently.

Key Responsibilities

• Calendar & Scheduling: Manage the Director’s calendar, appointments, and meetings, ensuring effective time utilization.
• Travel Management: Organize and coordinate all travel arrangements including flights, accommodation, visas, local transportation, and itineraries.
• Communication: Act as the point of contact between the Director and internal/external stakeholders, managing calls, emails, and correspondence with professionalism.
• Meeting Support: Prepare agendas, coordinate materials, take notes, and follow up on action items.
• Event & Booking Management: Handle reservations/bookings (meetings, conferences, hotels, restaurants, etc.) as required.
• Documentation: Maintain records, prepare reports, presentations, and ensure confidentiality of sensitive information.
• Travel with Director: Accompany the Director for business trips, client meetings, or events, providing on-ground support and ensuring smooth execution.
• Task Coordination: Assist with personal and professional tasks to ensure seamless work-life balance for the Director.

Requirements

• Bachelor’s degree preferred.
• 1+ years of experience as an EA/PA to senior management.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Flexibility to travel frequently in Surat at short notice.
• High degree of professionalism, discretion, and integrity.
• Role will include both personal and professional activities pertainingtodirector