Executive Assistant

United Hr Solutions; Ahmedabad District; On-site; INR 500,000 - 800,000; Full time

Job summary

Our client, a Leading Education Institute in Ahmedabad, is seeking an experienced Executive Assistant to support the Chairperson with calendar management, meetings, travel arrangements, and confidential communications.

You will draft letters and presentations, coordinate with project heads, manage visitors and records, and ensure timely delivery of deliverables while maintaining discretion and professionalism. 4+ years of experience and a Graduate degree are required.

Qualifications

• A Graduate person having 4+ years of Experience as Executive Assistant.

Responsibilities

• Manage the Chairpersons calendar, appointments, meetings, conference calls, and travel arrangements.
• Handle day-to-day correspondence, emails, calls, enquiries, and confidential communications.
• Coordinate meetings, Board meetings, conferences, hospitality, and required documentation.
• Prepare meeting agendas/materials, take minutes, and follow up on action points and deadlines.
• Coordinate with Project Heads and various departments for timely completion of deliverables.
• Manage visitors, office supplies, petty cash, vendor bills, and office equipment.
• Maintain proper records and ensure confidentiality and security of sensitive information.
• Draft letters, personal correspondence, presentations, and other documents for the Chairperson.
• Coordinate domestic/international travel, accommodation, visa, and public-speaking engagements.

Education

Graduate

Job description

Company Details: Our client is a Leading Education Institute

Designation:- Executive Assistant

Job Location: Ahmedabad

Key Responsibilities

• Manage the Chairpersons calendar, appointments, meetings, conference calls, and travel arrangements.
• Handle day-to-day correspondence, emails, calls, enquiries, and confidential communications.
• Coordinate meetings, Board meetings, conferences, hospitality, and required documentation.
• Prepare meeting agendas/materials, take minutes, and follow up on action points and deadlines.
• Coordinate with Project Heads and various departments for timely completion of deliverables.
• Manage visitors, office supplies, petty cash, vendor bills, and office equipment.
• Maintain proper records and ensure confidentiality and security of sensitive information.
• Draft letters, personal correspondence, presentations, and other documents for the Chairperson.
• Coordinate domestic/international travel, accommodation, visa, and public-speaking engagements.

Key Requirements

A Graduate person having 4+ years of Experience as Executive Assistant.