Executive-Admin

Bondada Group; Hyderabad; On-site; INR 279,000 - 502,000; Full time

Job summary

Bondada Engineering Pvt Ltd in Hyderabad seeks an proactive Admin Executive with 1–3 years of experience to manage day-to-day administration and facility operations, coordinate with internal departments, and ensure smooth office functioning.

The role covers housekeeping, security, procurement, MIS reporting, and maintaining records, dashboards, and budgets. Proficiency in MS Office and strong organizational and communication skills are essential.

Qualifications

• 3–5 years of relevant experience in Administration, Facilities Management, MIS, or Corporate Office Operations.
• Hands-on vendor management, facility management, procurement, MIS reporting, and administrative documentation.
• Experience in a corporate, infrastructure, manufacturing, or service organization preferred.
• Graduate in any discipline; postgraduate qualification adds advantage.
• Proficiency in MS Excel, PowerPoint, and Word essential.

Responsibilities

• Manage day-to-day administration and facility operations of the corporate office.
• Coordinate preventive and corrective maintenance of office infrastructure and facilities.
• Prepare daily, weekly, and monthly MIS reports.
• Maintain databases, trackers, dashboards, and records.
• Monitor administrative expenses against budgets and report variances.
• Ensure compliance with admin policies and workplace standards.

Skills

Coordination

Analytical skills

Stakeholder management

Time management

Organizational skills

Education

Graduate in any discipline

Postgraduate qualification or certification

Tools

MS Excel

PowerPoint

Word

Job description

Reporting: Assistant General Manager – Bondada Engineering Pvt Ltd

Role Overview:

We are looking for a proactive and well-organized Admin Executive with 1–3 years of experience. The candidate will be responsible for managing day-to-day administrative activities, coordinating with internal departments, and ensuring the smooth and efficient functioning of office operations.

Administration & Facility Management

• Manage day-to-day administration and facility operations of the corporate office.
• Ensure effective management of housekeeping, security, pantry, maintenance, and workplace services.
• Coordinate preventive and corrective maintenance of office infrastructure, equipment, utilities, and facilities.
• Monitor office requirements, including stationery, consumables, housekeeping materials, and other administrative supplies, and ensure timely availability.
• Coordinate seating arrangements, office shifting, workplace setup, and other infrastructure-related requirements.
• Coordinate with internal teams, vendors, and service providers to ensure smooth and uninterrupted office operations.
• Ensure compliance with company administration policies, SOPs, processes, and workplace standards.
• Maintain proper documentation and records related to administrative and facility activities.

MIS & Reporting

• Prepare daily, weekly, and monthly MIS reports related to Administration and Facilities.
• Maintain accurate databases, trackers, dashboards, and records for administrative activities.
• Track administrative expenses against approved budgets and provide periodic variance and expenditure reports.
• Prepare management reports, presentations, dashboards, and analytical summaries as required.
• Monitor and track pending activities, renewals, contracts, AMCs, insurance, licenses, and other critical dates to ensure timely action.
• Follow up with relevant departments and vendors to ensure closure of pending administrative activities.
• Ensure accuracy, completeness, and timely submission of all MIS reports.
• Provide relevant administrative data and analysis to management for planning, decision-making, and cost control.

Experience & Qualifications

• 3–5 years of relevant experience in Administration, Facilities Management, MIS, or Corporate Office Operations.
• Hands-on experience in vendor management, facility management, procurement, MIS reporting, and administrative documentation.
• Experience in a corporate, infrastructure, manufacturing, or service organization is preferred.
• Graduate in any discipline from a recognized institution.
• A postgraduate qualification or relevant certification will be an added advantage.
• Proficiency in MS Excel, PowerPoint, and Word is essential.
• Knowledge of MIS dashboards, reporting tools, and data analysis will be an advantage.

Key Skills

• Strong proficiency in MS Excel and MIS reporting.
• Good analytical, reporting, and data interpretation skills.
• Strong coordination, communication, follow-up, and stakeholder management skills.
• Ability to work independently and manage multiple activities simultaneously.
• Strong organizational and time-management skills.
• Proactive, detail-oriented, and solution-focused approach.
• Ability to meet deadlines and ensure accuracy and timely completion of reports and administrative activities.