Executive

Vashi Integrated Solutions; Panchmahal District; On-site; INR 200,000 - 350,000; Full time

Job summary

Vashi Integrated Solutions in Halol, Gujarat, seeks a Purchase Order Maker to create accurate POs in the ERP system based on approved orders, coordinating with purchasers, vendors, sales and logistics to ensure timely processing and policy compliance.

The role requires a Bachelor's degree (B.Com, BBA, BE, MBA or equivalent) and 0–3 years in procurement or supply chain; exposure to SAP MM and B2B eCommerce is a plus. Strong Excel skills and attention to detail are essential.

Qualifications

• Bachelor's degree in commerce or related field with 0–3 years in procurement or supply chain.
• Experience in B2B eCommerce or MRO procurement preferred.
• Proficient in ERP systems and MS Excel.

Responsibilities

• Create Purchase Orders (POs) in the ERP system and verify pricing, quantity, tax, terms and vendor details.
• Ensure POs are created within defined turnaround times and updated in ERP.
• Coordinate with vendors and internal teams to confirm order status and delivery commitments.
• Maintain procurement records, attach quotations and approvals for audit.
• Ensure compliance with SOPs and confidentiality of pricing.

Skills

Excel skills

Negotiation skills

IT procurement

Education

Bachelor's Degree (B.Com, BBA, BE, MBA, or equivalent)

Tools

SAP MM

Job description

Job Summary

The Purchase Order (PO) Maker is responsible for creating accurate Purchase Orders (POs) based on approved customer orders and procurement requirements. The role involves coordinating with purchasers, vendors, sales teams, and logistics to ensure timely order processing, maintaining data accuracy in the ERP system, and ensuring compliance with company procurement policies.

3 Years

Halol

Full-Time

INR 200000 - 350000 (Annual)

Job Description – Purchase Order Maker

Position

Purchase Order Maker

Category Procurement

Procurement / Supply Chain

The Purchase Order (PO) Maker is responsible for creating accurate Purchase Orders (POs) based on approved customer orders and procurement requirements. The role involves coordinating with purchasers, vendors, sales teams, and logistics to ensure timely order processing, maintaining data accuracy in the ERP system, and ensuring compliance with company procurement policies.

Key Responsibilities

Purchase Order Processing

• Create Purchase Orders (POs) in the ERP system (SAP/Oracle/ERP).
• Verify pricing, quantity, tax, payment terms, delivery schedules, and vendor details before PO release.
• Ensure POs are created within the defined turnaround time (TAT).
• Modify or cancel POs whenever required after obtaining approvals.

Order Verification

• Validate approved quotations and costing before PO creation.
• Check customer requirements against vendor quotations.
• Ensure correct HSN code, GST, unit of measure (UOM), and product description.

Vendor Coordination

• Share Purchase Orders with vendors.
• Obtain PO acknowledgements from vendors.
• Follow up for order acceptance, delivery commitments, and dispatch schedules.
• Resolve discrepancies related to pricing, quantity, or specifications.

ERP & Documentation

• Maintain accurate procurement records.
• Update ERP with order status and delivery commitments.
• Attach quotations, approvals, and supporting documents.
• Ensure proper documentation for audit purposes.

Cross-Functional Coordination

• Coordinate with Sales, Procurement, Finance, Warehouse, and Logistics teams.
• Escalate delays or issues affecting customer deliveries.
• Support purchasers in expediting urgent requirements.

Compliance

• Follow procurement SOPs and approval matrix.
• Ensure company policies and statutory compliance are maintained.
• Maintain confidentiality of pricing and commercial information.

Key Performance Indicators (KPIs)

• Purchase Order accuracy (%)
• Purchase Order creation TAT
• Number of POs processed per day
• Vendor acknowledgement turnaround time
• Number of PO revisions due to errors
• Compliance with procurement policies
• Customer order fulfillment support

Required Skills

• Good knowledge of Purchase Order processing
• Basic understanding of procurement and supply chain operations
• ERP knowledge (SAP MM preferred)
• Strong MS Excel skills
• Good communication and coordination skills
• Attention to detail and analytical thinking
• Ability to work under pressure and meet deadlines

Qualifications

• Bachelor's Degree (B.Com, BBA, BE, MBA, or equivalent)
• 0–3 years of experience in Procurement, Supply Chain, or Purchase Operations
• Experience in B2B eCommerce or MRO procurement is preferred

Required Skills

Excel skills Negotiation Skills IT Procurement