Executive

Vtransport; Mumbai; On-site; INR 420,000 - 780,000; Full time

Job summary

Vtransport in Mumbai is seeking an experienced Purchase & Procurement Executive to manage day-to-day procurement for Admin, IT, branches, warehouses and related operations. You will ensure timely procurement, competitive pricing, vendor coordination and proper documentation.

The role covers end-to-end purchase cycles, vendor management, mobile administration, and cross-department coordination to support office and infrastructure needs, with a focus on cost savings and compliance.

Responsibilities

• End-to-end procurement from requirement to PO issuance and delivery.
• Collect and compare quotations, negotiate rates, payment terms, and delivery schedules.
• Prepare comparative statements and obtain approvals as per policy.
• Raise and process Purchase Orders (POs) and maintain procurement records.
• Coordinate with vendors for timely delivery, installation and completion of work.
• Follow up on pending orders, material shortages, replacements and quality issues.
• Identify new vendors and develop a reliable vendor base.
• Support procurement for office furniture, electrical items, civil work, interiors, IT/Admin items, housekeeping and infrastructure requirements.
• Monitor market prices and identify opportunities for cost savings.
• Ensure purchases are made as per approved specifications, quality standards and commercial terms.
• Verify vendor invoices and coordinate with Accounts for timely processing and payment.
• Follow up on outstanding vendor payments and resolve invoice/payment-related issues.
• Coordinate with vendors regarding payment status and documentation requirements.
• Manage corporate mobile connections, including new connections, SIM issuance, porting, transfer, deactivation/termination, plan changes and related documentation.
• Coordinate with Accounts, Operations, IT, Admin and other departments for procurement-related matters.
• Maintain vendor details, quotations, POs, invoices and other procurement documents.
• Prepare regular procurement MIS and pending order reports.
• Support centralized procurement initiatives and vendor performance evaluation.

Job description

Role & responsibilities

Job Purpose

To manage day-to-day procurement activities for Admin, Infrastructure, IT, Branches, Warehouses and other operational requirements, ensuring timely procurement, competitive pricing, quality, vendor coordination and proper documentation.

Key Responsibilities

1. Purchase & Procurement

• Handle end-to-end procurement activities from requirement to PO issuance and delivery.
• Collect and compare quotations from vendors and negotiate rates, payment terms and delivery schedules.
• Prepare comparative statements and obtain necessary approvals as per company policy.
• Raise and process Purchase Orders (POs) and maintain proper procurement records.
• Coordinate with vendors for timely delivery, installation and completion of work.
• Follow up on pending orders, material shortages, replacements and quality issues.
• Identify new vendors and develop a reliable vendor base.
• Support procurement for office furniture, electrical items, civil work, interiors, IT/Admin items, housekeeping and infrastructure requirements.
• Monitor market prices and identify opportunities for cost savings.
• Ensure purchases are made as per approved specifications, quality standards and commercial terms.

2. Vendor Payment Coordination

• Verify vendor invoices and coordinate with Accounts for timely processing and payment.
• Follow up on outstanding vendor payments and resolve invoice/payment-related issues.
• Coordinate with vendors regarding payment status and documentation requirements.

3. Mobile Administration

• Manage corporate mobile connections, including new connections, SIM issuance, porting, transfer, deactivation/termination, plan changes and related documentation.

4. Coordination & Documentation

• Coordinate with Accounts, Operations, IT, Admin and other departments for procurement-related matters.
• Maintain vendor details, quotations, POs, invoices and other procurement documents.
• Prepare regular procurement MIS and pending order reports.
• Support centralized procurement initiatives and vendor performance evaluation.