Exam Coordinator

GIBS Business School; Bengaluru South; On-site; INR 300,000 - 500,000; Full time

Job summary

GIBS Business School in Bengaluru is seeking an Exam Coordinator to assist the Controller of Examinations. The role includes coordinating examination processes, managing data, and ensuring compliance with institutional policies.

The ideal candidate will have a Bachelor’s degree and 1-5 years of relevant experience. Proficiency in Microsoft Office, especially Advanced Excel, is necessary. The position offers a salary range of 3 LPA to 5 LPA.

Qualifications

• A Bachelor’s degree in Education, Administration, or related field is required.
• 1–5 years of experience in educational administration or exam coordination is necessary.
• Knowledge of examination department operations and procedures is preferred.

Responsibilities

• Assist in developing and publishing exam schedules in coordination with academic departments.
• Ensure proper seating arrangements and adherence to capacity limits.
• Maintain confidentiality of all exam materials and student records.
• Prepare reports and dashboards using Advanced Excel.

Skills

Organizational skills

Communication skills

Time-management skills

Proficiency in Microsoft Office

Advanced Excel

Record-keeping skills

Education

Bachelor’s degree in Education or Administration

Tools

Microsoft Office

Exam management systems

Job description

Position Overview

The Exam Coordinator assists the Controller of Examinations in ensuring smooth and efficient execution of all examinations. This includes exam planning, invigilation coordination, data management, communication with faculty and students, and maintaining compliance with institutional policies.

Key Responsibilities

• Assist in developing and publishing exam schedules in coordination with academic departments.
• Coordinate exam venues, materials, and invigilation arrangements.
• Ensure proper seating arrangements and adherence to capacity limits.
• Support preparation, printing, and secure distribution of exam papers and materials.
• Maintain confidentiality of all exam materials and student records.
• Handle exam-related inquiries from students and faculty.
• Assist in post‑exam activities including collection of answer sheets, grading coordination, and result publishing.
• Maintain accurate exam records, documentation, and data entry in digital systems.
• Prepare reports and dashboards using Advanced Excel and Data Visualization tools to track exam performance, attendance, and other metrics.
• Ensure proper documentation of exam processes for audits and accreditation purposes.

Qualifications & Experience

• Bachelor’s degree in Education, Administration, or related field.
• 1–5 years of experience in educational administration or exam coordination.
• Knowledge of examination department operations and procedures.
• Strong organizational, communication, and time‑management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Advanced Excel, and exam management systems.
• Strong documentation and record‑keeping skills.

Key Competencies

• Attention to detail
• Problem‑solving ability
• Ability to work under pressure
• Team coordination and collaboration
• Flexibility and adaptability

Position: Exam Coordinator

Reports to: Controller of Examinations

Location: Mylasandra road, next to Eternity Ecstasy, Begur Hubli, Bengaluru, Karnataka 560068

Salary Range: 3 LPA to 5 LPA

Employment Type: Full-Time