Office Coordinator (Exam Operations & Administration)

Quadrigo - Centre for Learning and Excellence; Ernakulam; On-site; INR 223,000 - 446,000; Full time

Benefits offered by this job

International environment

Globally recognised language exams

Friendly multicultural workplace

Career growth

Job summary

Quadrigo - Centre for Learning and Excellence in Ernakulam, Kerala, invites applications for an Office Coordinator to manage daily office operations, support examinations, coordinate inventory and vendor activities, and assist events.

The role requires 12th pass, a bachelor’s preferred, 1–3 years in admin or operations, and strong English communication; Kannada or Malayalam knowledge is a plus. Working hours are 9am–5pm, Monday to Friday, with occasional extended hours during exams.

Qualifications

• Minimum Higher Secondary (12th Pass). A Bachelor's Degree in any discipline is preferred.
• 1–3 years of experience in office administration, operations, customer service or coordination roles preferred.
• Fresh graduates with excellent organisational skills are encouraged to apply.

Responsibilities

• Coordinate daily administrative activities and ensure smooth office operations.
• Manage front office activities and respond to student and visitor enquiries.
• Maintain office records, files and administrative documentation.
• Coordinate with different departments to ensure efficient workflow.
• Support planning and execution of examination days and prepare rooms and materials.
• Supervise examination halls and ensure adherence to examination regulations.
• Verify candidate documentation and identity; coordinate name corrections and certificate collection.
• Coordinate with vendors for housekeeping, maintenance, office supplies and other facility requirements; monitor vendor performance.
• Maintain inventory of office supplies and examination materials; support procurement and replenishment.
• Visit banks, government offices, vendors or other external locations as required.
• Assist during events, student orientations and organisational programmes.

Skills

English communication

Kannada/Malayalam knowledge

Organisational skills

Interpersonal skills

Team player

MS Office or Google Workspace

Attention to detail

Reliability

Flexibility for extended hours

Education

Higher Secondary (12th)

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

As an Office Coordinator, you will play a key role in ensuring the smooth day-to-day functioning of the office while supporting the planning and execution of language examinations. This role combines administrative responsibilities, facilities coordination, vendor management and exam operations.

You will work closely with students, candidates, faculty, external vendors and internal teams to ensure a professional and efficient experience for everyone interacting with Quadrigo.

Key Responsibilities

Office Administration

• Coordinate daily administrative activities and ensure smooth office operations.
• Manage front office activities and respond to student and visitor enquiries.
• Maintain office records, files and administrative documentation.
• Coordinate with different departments to ensure efficient workflow.

Exam Operations

• Support the planning and execution of examination days.
• Prepare examination rooms and materials.
• Supervise examination halls and ensure adherence to examination regulations.
• Verify candidate documentation and identity.
• Coordinate candidate name corrections and certificate collection processes.
• Maintain confidentiality and integrity throughout the examination process.
• Coordinate with vendors for housekeeping, maintenance, office supplies and other facility requirements.
• Monitor vendor performance and ensure timely completion of services.
• Track purchase requests, invoices and vendor documentation.
• Ensure the office remains clean, organised and fully operational.

Inventory & Logistics

• Maintain inventory of office supplies and examination materials.
• Coordinate procurement and replenishment of required items.
• Support logistics for events, workshops and examinations.

Field Work

• Visit banks, government offices, vendors or other external locations as required.
• Support local procurement and operational activities.

General Support

• Assist during events, student orientations and organisational programmes.
• Undertake additional administrative responsibilities as assigned.

Qualifications

• Minimum Higher Secondary (12th Pass). A Bachelor's Degree in any discipline is preferred.
• 1–3 years of experience in office administration, operations, customer service or coordination roles preferred.
• Fresh graduates with excellent organisational skills are also encouraged to apply.

Skills & Requirements

• Excellent communication skills in English (spoken and written).
• Knowledge of Kannada (Bangalore) or Malayalam (Kochi) will be an added advantage.
• Strong organisational and multitasking abilities.
• Good interpersonal and customer service skills.
• Ability to work independently and as part of a team.
• Comfortable using Microsoft Office or Google Workspace.
• High attention to detail and commitment to accuracy.
• Professional, reliable and trustworthy.
• Willingness to occasionally work extended hours during examination days or special events.

Work Schedule

• Working Days: Monday to Friday
• Working Hours: 9:00 AM – 5:00 PM
• Flexibility required during examinations and organisational events.

What We Offer

• Opportunity to work in an international education environment.
• Exposure to globally recognised language examinations.
• Friendly, multicultural and collaborative workplace.
• Career growth within a fast-growing organisation.