Assistant- Central Examinations

SPJIMR SP Jain Institute of Management & Research; Mumbai; On-site; INR 300,000 - 420,000; Full time

Job summary

SPJIMR SP Jain Institute of Management & Research in Mumbai seeks a detail-oriented Exams Administrator to maintain the exam schedule tracker, prepare seating plans, coordinate campus invigilation, and handle post-exam activities.

The role requires a graduate, at least 3 years in an academic setting, strong communication, multitasking, and proficiency with online exam software, ERP, AI and LMS platforms; you will ensure smooth examination operations.

Qualifications

• Strong written and verbal communication skills.
• Proven ability to multitask and manage time effectively, with a focus on task prioritization.
• Skilled in adapting to and working with Online Examination Software, ERP, AI and LMS platforms.
• Quick learner with strong software comprehension abilities.

Responsibilities

• Maintain and update preliminary data in the Exam Schedule Tracker for question papers.
• Sharing consolidated exam schedules for room booking.
• Putting Question Papers (QPs) in the exam software.
• Formatting hard copy of QPs.
• Printing QPs, case study, articles for the exam.
• Prepare seating plans and attendance sheets.
• Coordinate for campus invigilation.
• Post exam immediate activities like filing QPs, attendance Sheets and seating plans.
• Collect and count answer sheets after examinations.
• Manage storage and organization of answer scripts in cupboards.
• Complete Warehouse Management for last 5years answer papers.
• Review and verify proctor summaries.
• Maintain and update the repository.
• Assisting the team in exam process viz. Proof reading of Question paper.
• Monitor ongoing examinations, addressing on-ground or technical issues promptly to minimize disruptions.
• Maintain absenteeism file for daily exams.
• Maintain and update the examination repository (digital).
• Mail check on daily basis.
• Any other Ad hoc administrative tasks as assigned by the reporting manager.

Skills

Strong written & verbal communication

Multitasking & time management

Online Exam Software proficiency

ERP & LMS familiarity

Education

Graduate in any discipline

Job description

(Looking for Mumbai-based candidates only)

Roles and Responsibilities

• Maintain and update preliminary data in the Exam Schedule Tracker for question papers
• Sharing consolidated exam schedules for room booking
• Putting Question Papers (QPs) in the exam software
• Formatting hard copy of QPs
• Printing QPs, case study, articles for the exam
• Prepare seating plans and attendance sheets.
• Coordinate for campus invigilation
• Post exam immediate activities like filing QPs, attendance Sheets and seating plans
• Collect and count answer sheets after examinations
• Manage storage and organization of answer scripts in cupboards
• Complete Warehouse Management for last 5years answer papers
• Review and verify proctor summaries
• Maintain and update the repository
• Assisting the team in exam process viz. Proof reading of Question paper.
• Monitor ongoing examinations, addressing on-ground or technical issues promptly to minimize disruptions.
• Maintain absenteeism file for daily exams
• Maintain and update the examination repository (digital)
• Mail check on daily basis
• Any other Ad hoc administrative tasks as assigned by the reporting manager.

Education Qualification

Graduate in any discipline

Previous Experience

Proven work experience of at least 3 years in an academic setup; experience in handling the examinations related work will be an add on.

Skills/Capabilities Required

• Strong written and verbal communication skills
• Proven ability to multitask and manage time effectively, with a focus on task prioritization
• Skilled in adapting to and working with Online Examination Software, ERP, AI and LMS platforms
• Quick learner with strong software comprehension abilities

Technical Skills

Proficiency in Microsoft Office and Excel is essential, with the ability to quickly adapt to new technologies.