Exam Coordinator

Symbiosis Skills & Professional University; Pune District; On-site; INR 350,000 - 550,000; Full time

Job summary

Symbiosis Skills & Professional University is seeking an Examination Data Administrator to support CAMU ERP operations, Excel‑based data management, and examination records. You will manage and update student records, forms, eligibility, schedules, marks, and results with accuracy.

You will coordinate with Schools, HoS, Faculty, and Programme Coordinators on forms, eligibility, and marks; prepare timetables, hall tickets, seating, attendance, and grade sheets; verify data before upload, assist

Qualifications

• Experience in University/College Examination Department or ERP-based academic administration.
• Experience handling student databases, examination processes, result processing, or academic ERP systems.

Responsibilities

• Manage and update examination-related data in CAMU ERP, including student records, examination forms, eligibility, subjects, examination schedules, marks, results, and other examination-related activities.
• Perform data entry, verification, reconciliation, and updating of examination records in CAMU with a high level of accuracy.
• Prepare and maintain Excel sheets, databases, trackers, reports, and dashboards related to examinations and student academic records.
• Coordinate with Schools/HoS/Faculty/Programme Coordinators regarding examination forms, student eligibility, CA marks, practical/skill marks, internship marks, backlog data, and result-related information.
• Assist in the preparation and verification of End Semester Examination forms, timetables, hall tickets, seating arrangements, attendance sheets, tabulation records, grade sheets, and other examination documents.
• Verify examination data before uploading/updating it in CAMU and identify discrepancies for timely correction.
• Assist in result processing, result analysis, grade calculation, backlog identification, ATKT/YD/TNG data preparation, and result-related reports.
• Support the processing of photocopy, re-evaluation, backlog, additional backlog, and other examination applications.
• Maintain accurate records of students appearing for Regular, Backlog, and Additional Backlog examinations.
• Assist in the preparation and maintenance of Tabulation Registers (TR), result sheets, marks statements, and other confidential examination records.
• Coordinate with the IT/CAMU support team for resolution of ERP-related examination issues and follow up until closure.
• Generate required reports from CAMU and reconcile the same with Excel/database records.
• Maintain proper documentation and digital/physical filing of examination records as per University retention requirements.
• Assist in examination-related data analysis, MIS reports, and presentations for the Controller of Examinations and University Management.
• Support examination activities such as internship viva, practical/skill examinations, theory examinations, moderation, evaluation, and result declaration, as assigned.
• Ensure strict confidentiality and security of student academic and examination data.
• Maintain timelines for all assigned examination activities and follow up with concerned Schools/Departments for pending submissions.
• Assist in responding to examination-related queries from students, faculty, Schools, and other stakeholders.
• Perform any other examination-related duties assigned by the Controller of Examinations.

Skills

Data entry

Attention to detail

Coordination

Tools

CAMU ERP

Excel

Job description

To support the Examination Department in the smooth and timely execution of examination-related activities, with primary responsibility for CAMU ERP operations, Excel-based data management, examination records, result processing, coordination with Schools, and examination documentation.

Key Responsibilities

• Manage and update examination-related data in the CAMU ERP, including student records, examination forms, eligibility, subjects, examination schedules, marks, results, and other examination-related activities.
• Perform data entry, verification, reconciliation, and updating of examination records in CAMU with a high level of accuracy.
• Prepare and maintain Excel sheets, databases, trackers, reports, and dashboards related to examinations and student academic records.
• Prepare school-wise, programme-wise, semester-wise, and student-wise examination data and reports as required by the Examination Department.
• Coordinate with Schools/HoS/Faculty/Programme Coordinators regarding examination forms, student eligibility, CA marks, practical/skill marks, internship marks, backlog data, and result-related information.
• Assist in the preparation and verification of End Semester Examination forms, timetables, hall tickets, seating arrangements, attendance sheets, tabulation records, grade sheets, and other examination documents.
• Verify examination data before uploading/updating it in CAMU and identify discrepancies for timely correction.
• Assist in result processing, result analysis, grade calculation, backlog identification, ATKT/YD/TNG data preparation, and result-related reports.
• Support the processing of photocopy, re-evaluation, backlog, additional backlog, and other examination applications.
• Maintain accurate records of students appearing for Regular, Backlog, and Additional Backlog examinations.
• Assist in the preparation and maintenance of Tabulation Registers (TR), result sheets, marks statements, and other confidential examination records.
• Coordinate with the IT/CAMU support team for resolution of ERP-related examination issues and follow up until closure.
• Generate required reports from CAMU and reconcile the same with Excel/database records.
• Maintain proper documentation and digital/physical filing of examination records as per University retention requirements.
• Assist in examination-related data analysis, MIS reports, and presentations for the Controller of Examinations and University Management.
• Support examination activities such as internship viva, practical/skill examinations, theory examinations, moderation, evaluation, and result declaration, as assigned.
• Ensure strict confidentiality and security of student academic and examination data.
• Maintain timelines for all assigned examination activities and follow up with concerned Schools/Departments for pending submissions.
• Assist in responding to examination-related queries from students, faculty, Schools, and other stakeholders.
• Perform any other examination-related duties assigned by the Controller of Examinations.

Preferred Experience

• Experience in a University/College Examination Department, Academic Administration, Registrar's Office, or ERP-based academic administration.
• Experience in handling student databases, examination processes, result processing, or academic ERP systems.
• Experience with ERP will be an added advantage with any organization.