EW Coordinator

Zen Technologies Limited; Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Zen Technologies Limited is seeking an experienced Executive Assistant/Coordinator to act as the central coordination point for the Senior Manager and the Business Development team. You will manage calendars, schedule meetings, and ensure timely information flow across internal stakeholders.

You will maintain availability, prepare agendas and MoMs, and follow up on action items. Strong organizational, communication, and discretion are essential to support senior leadership effectively.

Qualifications

• Bachelor's degree in any discipline.
• 2–5 years of experience as an Executive Assistant or coordinator supporting senior leadership.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication skills; comfortable liaising with senior stakeholders.
• Discretion and professionalism in handling sensitive calendars, correspondence, and information.
• Proficiency in MS Office / calendar and CRM tools.

Responsibilities

• Act as central coordination point for Senior Manager / Manager and wider Business Development team.
• Manage calendar, scheduling, and rescheduling meetings as priorities shift.
• Maintain visibility of availability and coordinate meeting timings accordingly.
• Track internal and external correspondence and provide status on request.
• Prepare meeting agendas and circulate Minutes of Meeting (MoM).
• Follow up on action items to ensure timely closure.
• Flag conflicts or bottlenecks and coordinate logistics for meetings.

Skills

Organization

Time management

Communication

Discretion

Stakeholder liaison

Education

Bachelor's degree

Tools

MS Office

Calendar tools

CRM tools

Job description

Act as the central coordination point for the Senior Manager / Manager and the wider BusinessDevelopment team — owning the calendar, meeting logistics, and correspondence, and serving as the single point of contact through which all internal stakeholders route their requests for time, information, or action.

Key Responsibilities

• Monitor and manage the Senior Manager / Manager's calendar, scheduling and rescheduling meetings as priorities shift.
• Maintain up-to-date visibility of the Senior Manager / Manager's and senior team's availability, and coordinate meeting timings accordingly.
• Track and stay familiar with all internal and external correspondence, so status and context can be provided on request.
• Act as the single point of contact for internal stakeholders — all requests to interact with, or seek time from, the senior team are routed through this role first.
• Prepare meeting agendas in advance and ensure the right participants, documents, and information are in place.
• Prepare and circulate Minutes of Meeting (MoM) for key internal and external meetings.
• Follow up on action items arising from meetings to ensure timely closure.
• Flag scheduling conflicts, urgent requests, or bottlenecks proactively to the Senior Manager / Manager.
• Maintain a log/tracker of meetings, correspondence, and pending stakeholder requests for quick reference.
• Coordinate logistics (venue, travel, documentation) for internal and external meetings as required.

Requirements

• Bachelor's degree in any discipline.
• 2–5 years of experience as an Executive Assistant, coordinator, or similar role supporting senior leadership.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication skills; comfortable liaising with senior stakeholders.
• Discretion and professionalism in handling sensitive calendars, correspondence, and information.
• Proficiency in MS Office / calendar and CRM tools.