Events Executive – Pune

Teapost; Pune District; On-site; INR 300,000 - 540,000; Full time

Job summary

A local café is seeking an Event Planner to lead the planning and execution of diverse in-café events. Responsibilities include vendor coordination, marketing promotions, and customer engagement to enhance the café’s identity. Ideal candidates should have proven experience in event management within hospitality environments. This role involves overseeing logistics and ensuring customer satisfaction, making it a pivotal position for creating memorable experiences.

Qualifications

• Proven experience in event planning or hospitality/event management (preferably in cafés, restaurants, or similar environments).
• Familiarity with cafés/restaurants is preferred.
• Strong organizational and budgeting skills.
• Excellent communication and collaboration abilities.

Responsibilities

• Lead in planning and executing in-café events.
• Build relationships with local vendors & performers.
• Design and implement promotional strategies.
• Engage community to attract diverse audiences.
• Oversee event logistics and guest satisfaction.

Skills

Event Planning

Vendor Coordination

Marketing Strategies

Customer Engagement

Logistics Management

Job description

Event Planning & Execution

Take the lead in conceptualizing, planning, and executing a diverse range of in‑café events including live music nights, interactive workshops, themed evenings, tastings, private bookings, and seasonal promotions. Develop comprehensive event plans with clear timelines and budgets. Ensure every event is executed efficiently, reflecting the café’s brand and enhancing customer experience.

Vendor & Partner Coordination

Build and maintain strong relationships with local artists, performers, and event vendors. Coordinate logistics with third‑party service providers such as audio‑visual teams, decorators, and caterers to ensure all aspects of the event are professionally handled and meet required standards.

Marketing & Promotion

Work closely with the marketing team to design and implement promotional strategies across social media, email campaigns, in‑store signage, and community outreach. Create and manage engaging content and promotional materials, both digital and print, to maximize event visibility. Maintain and regularly update an event calendar to support consistent customer engagement.

Customer & Community Engagement

Cultivate meaningful connections within the local community to attract diverse audiences and foster customer loyalty. Ensure that each event aligns with customer interests and strengthens the café’s identity as a social and cultural hub.

Operations & Logistics

Oversee all event logistics including setup, execution, and breakdown. Coordinate with café staff to ensure seamless integration of service during events. Monitor crowd flow, ambiance, and guest satisfaction, resolving any issues promptly to deliver a safe and memorable experience.

Key Skills

Proven experience in event planning or hospitality/event management (preferably in cafés, restaurants, or similar environments).