Event Venue Manager

Frame Events And Productions; Bengaluru; Vor Ort; INR 600.000 - 900.000; Vollzeit

Zusammenfassung

Frame Events And Productions in Bengaluru is seeking a Venue Sourcing & Booking specialist to secure venues for corporate events globally and manage vendor relationships.

You will coordinate with Sales and Client Servicing teams, prepare proposals and contracts, track costs, and ensure seamless delivery across venues. Strong negotiation, organization, and CRM skills are essential for success.

Qualifikationen

• Experience in sourcing and securing venues for corporate events.
• Strong negotiation and contract management skills.
• Ability to coordinate with Sales, Client Servicing and operations teams.

Aufgaben

• Source and secure suitable venues for corporate events globally.
• Handle venue inquiries, availability checks, reservations, and confirmations.
• Negotiate commercial terms, pricing, and contractual agreements with hotels and venue partners.
• Maintain an updated database of approved venues and preferred vendor partners.
• Coordinate with venue teams to ensure all event requirements are fulfilled prior to the event.
• Liaise with catering, housekeeping, security, technical, and operations teams for seamless execution.
• Resolve venue-related operational issues before and during events.
• Generate periodic reports on bookings, vendor performance, and cost efficiencies.

Kenntnisse

Venue sourcing

Negotiation

Client coordination

Vendor management

CRM & reporting

Tools

CRM software

Jobbeschreibung

Role & responsibilities

Venue Sourcing & Booking

• Source and secure suitable venues for corporate events globally.
• Handle venue inquiries, availability checks, reservations, and confirmations.
• Negotiate commercial terms, pricing, and contractual agreements with hotels and venue partners.
• Maintain an updated database of approved venues and preferred vendor partners.

Client & Internal Coordination

• Collaborate with the Sales and Client Servicing teams to understand event objectives, budgets, and operational requirements.
• Recommend venue options based on event specifications, location, capacity, and budget.
• Prepare venue proposals, quotations, contracts, and booking documentation.

Venue Operations & Event Support

• Coordinate with venue teams to ensure all event requirements are fulfilled prior to the event.
• Liaise with catering, housekeeping, security, technical, and operations teams for seamless execution.
• Resolve venue-related operational issues before and during events.
• Ensure service standards and contractual commitments are met.

Vendor Relationship Management

• Build and maintain long-term relationships with hotels, banquet venues, convention centres, stadiums, and entertainment venues.
• Conduct regular virtual and in-person meetings with hotel and venue partners.
• Stay updated on new venue offerings, renovations, pricing trends, and service capabilities.
• Conduct venue inspections and familiarisation visits where required.

Systems & Reporting

• Maintain accurate booking records and vendor information through the company's CRM system.
• Track venue costs, contracts, and payment schedules.
• Generate periodic reports on bookings, vendor performance, and cost efficiencies.