Event Manager / Assistant Event Manager

Vama Events Pvt. Ltd.; Mumbai Suburban; On-site; INR 400,000 - 600,000; Full time

Job summary

A leading event management company in Mumbai is seeking an Event Manager/Assistant Event Manager to handle various logistics and vendor management tasks for events. The ideal candidate will have 3-4 years of experience in event operations and possess excellent communication skills. This full-time role requires working flexible hours, including evenings and weekends, and offers the chance to manage multiple exciting projects.

Qualifications

• 3–4 years of experience in event operations, vendor management, logistics management.
• Strong English communication skills, both verbal and written.
• Ability to work independently and as a team.

Responsibilities

• Manage and coordinate with the project team.
• Create and maintain project timelines.
• Coordinate with vendors and agencies for events.

Skills

Excellent Communication Skills - English

Detail-oriented

Time management

Ability to manage multiple projects

Teamwork

Tools

MS Office (Excel, Word)

Job description

Job Title: Event Manager / Assistant Event Manager

Experience Required: 3-4 years of professional work experience in event operations, vendor management, event logistics management etc

Job Type: Full-Time

Company Description:

Vama Events Pvt. Ltd. is a leading Professional Conference Organiser (PCO) in the medical fraternity and has vast experience of organising and managing a wide range of conventions, conferences, symposiums and seminars on a global level. We cater to end-to-end conferences concerning solutions on a pan-India basis. We consult, collaborate and communicate with associations, societies and organisations to define and deliver tailor made conference management solutions.

By combining innovative ideas with expert domain knowledge, we assist brands in reaching their target audience and attaining their desired business results. We seek to add value through innovation and creativity, aligning ourselves with our clients\' goals, delivering services that meet their quality, schedules and cost objectives.

Having completed over 1000 successful projects in the last 23 years, we have proven ourselves to be the top Medical Professional Conference Organiser (PCO). VAMA has expanded its services to assist non-medical associations in achieving successful conferences as well.

• Full Time Job from Office located at Kohinoor Square, Dadar, Shivaji Park., Mumbai.
• We work 6 days a week from the office & our timings are 9.30 am to 6.00pm.

Mandatory Criteria:

• Excellent Communication Skills- especially good command over English language.
• Well-groomed individual and presentable personality.
• Please provide 2 references along with your CV.
• Responsibilities:
• Strong business acumen along with past experience of handling events.
• Proper know-how of making PowerPoint presentations to create pitch presentations based on project requirements.
• Manage and coordinate with entire team of respective project.
• Maintaining and drawing up timelines for projects.
• One point of contact to the client and conference team.
• Weekly reports to be submitted to Team Leaders.
• Handle pressure and deliver within tight deadlines.
• Weekly feedback to Organizing Committee of each event.
• Planning and preparing an event checklist based on the elements finalized by the client.
• Contribute to team effort by accomplishing related results as needed.
• Coordination with events & backend team.
• Ensure proper, crisp, and timely communications within team and with clients.
• Coordinate regularly with various vendors, agencies, and event suppliers.
• Draw up each event’s element list, budget expenses, and income.
• Hands-on experience with MS Office tools like Excel, Word, etc.
• Maximize revenues by reducing operating costs and maximizing income.
• Understanding of onsite event handling and coordination.
• Understanding of event production details & timelines.
• Venue coordination and management.
• Conference trade layout planning and marking for client and participating companies.
• Basic technical knowledge of registration software, marketing tools, etc.

Events will require work during evenings and weekends, so flexibility with work hours is often necessary.

• Responsibilities:
• 3–4 years of professional work experience in event operations, vendor management, event logistics management, etc.
• Ability to manage multiple projects and work assignments concurrently.
• Exceptional time management skills with the ability to prioritize while on tight deadlines.
• Must be extremely detail-oriented.
• The ability to work well in a fast-paced event environment.
• MUST – Strong English verbal and written communication skills.
• Effectively and efficiently work both independently and collectively as a team when needed.

Please carry a copy of your CV during your interview.