Event Manager

K.R. Mangalam University; Karnal; On-site; INR 600,000 - 900,000; Full time

Job summary

K.R. Mangalam University in Gurugram seeks an Engagement Manager to own pan-university events, oversee creative design, and lead student-facing social media. The role spans end-to-end event coordination, branding, and revenue generation to build vibrant campus life.

The incumbent will collaborate with the DSW, School coordinators, student bodies and external vendors, ensuring well-documented, well-publicised events with strong sponsorship support.

Qualifications

• Graduate in any discipline; degree/diploma in Mass Communication, Media, Design, Event Management or Marketing preferred.
• 36 years of relevant experience in event management, creative design or social media roles; experience in a university, education or media environment is an advantage.
• Experience coordinating university-level events and managing branding and digital engagement.

Responsibilities

• Plan, coordinate and execute pan-university events end to end including fests, orientation programmes, convocations and commemorative days.
• Design event creatives: posters, banners, invitations and certificates; prepare leadership-grade presentations.
• Own the student-life social media content, live event coverage and audience engagement strategies.
• Identify, pitch and secure sponsorships and revenue opportunities for flagship events.

Skills

Event management

Social media

Creative design

Education

Bachelor's degree or equivalent

Mass Communication/Media/Design/Marketing preferred

Tools

PowerPoint

Google Slides

Canva Pro

Adobe Creative Suite

Premiere Pro

Job description

K.R. MANGALAM UNIVERSITY, GURUGRAM Office of the Dean of Student Welfare JOB DESCRIPTION EVENT MANAGER

1. Position Snapshot

Position Title Engagement Manager

Department Office of the Dean of Student Welfare (DSW)

Location K.R. Mangalam University, Sohna Road, Gurugram (Haryana)

Reporting To Dean of Student Welfare

Employment Type Full-time, on campus (six-day week; flexibility required onevent days)

Scope Pan-university all Schools, Departments, Clubs and Societies 2.

2. Position Summary The Engagement Manager will serve as the single point of ownership for university-level events, creative design and digital engagement under the Office of the Dean of Student Welfare. The role combines three capabilities in one professional: end-to-end event coordination across all Schools of the University; high-quality design of creatives and presentations for institutional use; management of the University's student-facing social media presence; and sponsorship and revenue generation to make university events increasingly self-sustaining. The incumbent will work closely with the DSW team, School coordinators, student clubs and societies, the Student Council, and external vendors to deliver a vibrant, well-documented and well-publicised campus life.

Key Responsibilities

A. University Events (approx. 40%)

• Plan, coordinate and execute pan-university events end to end fests, cultural and technical events, Club Days, orientation/induction programmes, convocations, celebrations of national and commemorative days, and DSW-led initiatives. Prepare event proposals, budgets, run-of-show schedules and post-event reports for approval of the Dean of Student Welfare.Manage vendors for staging, sound, light, decor, printing and hospitality; obtain quotations, negotiate and ensure timely delivery within budget.Run stage management, protocol and hospitality for chief guests, dignitaries and university leadership.Coordinate with Schools, faculty coordinators, club heads and the Student Council for participation, volunteers and logistics.Ensure event documentation photographs, videos, attendance and reports is compiled and archived for institutional records and accreditation requirements.

B. Creatives and Presentation Design (approx. 25%)

• Design event creatives: posters, standees, backdrops, banners, invitations, certificates, badges and digital flyers, consistent with University brand guidelines.Prepare high-quality PowerPoint presentations for institutional purposes event decks, DSW reviews, leadership presentations and student-facing briefings.Produce and edit short-format videos (Reels, Shorts, event aftermovies) and coordinate photography/videography coverage of events.Maintain a library of templates, brand assets and past creatives for reuse across the University.

C. Social Media and Digital Engagement (approx. 20%)

• Own the content calendar for the University's student-life social media handles (Instagram, LinkedIn, YouTube) planning, creating, scheduling and publishing content.Provide live coverage of events and publish highlights within 24 hours of each event.Grow reach and engagement through campaigns, collaborations with student creators, and trend-responsive content.Guide and coordinate the student social media team / interns and School-level social media coordinators.

D. Sponsorships and Revenue Generation (approx. 15%)

• Identify, pitch and secure sponsorships (cash and in-kind) from brands, local businesses, banks, ed-tech and youth-focused companies for university fests, Club Days and flagship events.Prepare professional sponsorship decks, proposals and rate cards; define sponsorship tiers (title, co-powered, associate, in-kind) with clear deliverables for each.Maintain and grow a sponsor database; build long-term partnerships and ensure repeat sponsorships year on year.Negotiate terms, draft sponsorship MoUs/agreements in coordination with the Accounts/Legal teams, and ensure timely invoicing and collection of committed amounts.Ensure end-to-end sponsor fulfilment branding placement, stall space, stage mentions, social media deliverables and share post-event sponsorship reports with sponsors.Explore additional revenue streams for events: stall/kiosk fees, food courts, merchandise, ticketed shows and alumni/community participation, targeting events to be partially or fully self-funded.

Candidate Profile

Qualifications and Experience

• Graduate in any discipline; degree/diploma in Mass Communication, Media, Design, Event Management or Marketing preferred.36 years of relevant experience in event management, creative design or social media roles; experience in a university, education or media environment is an advantage.

Technical Skills

• Advanced PowerPoint / Google Slides ability to produce leadership-grade presentations independently.Canva Pro and Adobe Creative Suite (Photoshop/Illustrator); working knowledge of video editing tools (Premiere Pro / .