Event Coordinator

Explera DMC International; Surat; On-site; INR 250,000 - 360,000; Full time

Job summary

Explera DMC is seeking a creative and highly organised Event Coordinator to plan and deliver outbound incentive groups, dealer meets, MICE departures and destination weddings for Indian partners. You will manage proposals, venues, costings, run-of-show and on-site delivery.

Requirements include 2+ years coordinating events, a network of Indian venues and suppliers, fluency in Hindi and Gujarati and business English, and willingness to work evenings and weekends.

Qualifications

• 2+ years coordinating events, MICE or weddings.
• A network of event venues and suppliers in India
• Calm and organised under pressure, with strong attention to detail
• Hindi and Gujarati and business English
• Willing to work evenings, weekends and on site during events

Responsibilities

• Turn partner briefs into event proposals with venues, concepts and costings
• Book and brief venues, caterers, AV, decor, entertainment and photographers
• Write run-of-show documents and supplier schedules; be on site during events
• Track event budgets and close out supplier invoices; collect partner feedback

Skills

Event planning

MICE

Budgeting

Supplier management

Run of show

Education

Graduate in any discipline

Event or hospitality qualifications

Job description

Plan and deliver events for our partners' groups: outbound incentive groups and more.

About Explera DMC

Explera DMC is a premier Destination Management Company dedicated to delivering exceptional travel and event experiences worldwide. We operate with a global mindset while maintaining rigorous compliance standards, with all legal and statutory frameworks governed and fulfilled through our Hong Kong headquarters.

Role overview

We are seeking a creative and highly organised Event Coordinator to plan and deliver outbound incentive groups, dealer meets, MICE departures and destination weddings for Indian partners. Our partners bring incentive, MICE and wedding groups to Asia, and the event is often what guests remember most.

You will take each event from the partner's brief to the night itself: venue options, costings, run-of-show, supplier briefings and on-site delivery.

Key responsibilities

1. Proposals & costing

• Turn partner briefs into event proposals with venues, concepts and costings
• Prepare clear, on-time quotations with sales and contracting

2. Venue & supplier management

• Book and brief venues, caterers, AV, decor, entertainment and photographers
• Negotiate supplier terms and keep a vetted supplier list

3. Event delivery

• Write run-of-show documents and supplier schedules
• Be on site for set-up, the event and breakdown, including evenings and weekends
• Solve problems on the day before guests notice them

4. Budget & close-out

• Track event budgets and close out supplier invoices after the event
• Collect partner feedback and share a short post-event report

Requirements

• 2+ years coordinating events, MICE or weddings
• A network of event venues and suppliers in India
• Calm and organised under pressure, with strong attention to detail
• Hindi and Gujarati and business English
• Willing to work evenings, weekends and on site during events
• Valid right to work in India

Why join Explera DMC?

• Create signature events for international incentive and MICE groups
• Gain exposure to global travel markets and cross-border operations across Asia
• Be part of a dynamic, growing DMC with a strong compliance culture
• Autonomy to own your role and drive process improvements

Skills

• Event planning
• MICE
• Budgeting
• Supplier management
• Run of show

Languages

• Hindi: Fluent
• Gujarati: Conversational
• English: Business

Education

Graduate in any discipline; event or hospitality qualifications are a plus