Estimation Proposal Engineer

Maestro Headhunters; Mumbai; Hybrid; INR 1,200,000 - 2,000,000; Full time

Job summary

Maestro Headhunters is seeking a Proposal & Estimation Engineer in Mumbai to lead proposal engineering and budgeting for process heaters and modular units for green field and revamp projects in Oil & Gas, Refinery, Petrochemicals, and Bio-fuels sectors.

The role involves managing multiple proposals worldwide, coordinating with engineering and procurement teams, and ensuring accurate market pricing with pre-bid engineering and vendor quotes.

Qualifications

• B.Tech./B.E. Mechanical Engineering with 5–8 years EPC/Oil & Gas experience.
• Experience in pre-bid engineering as a proposal engineer in EPC projects.
• Knowledge of fired heaters, reformers and process modules.
• Familiar with licensors such as Axens, UOP, Lummus or similar.
• Experience with international codes like ASME, API, NACE, ANSI, OSHA etc.
• Good level of English and an Indian language.
• Experience estimating modular units including reactors, pumps, compressors, and exchangers.
• Understanding of licensor documents, P&IDs, and equipment data sheets.

Responsibilities

• Review RFQs, ITBs, technical specifications and client requirements.
• Plan the proposal process to meet deadlines.
• Prepare technical and commercial proposals for process modules, heaters, fabrication, EPC/EPCM projects.
• Participate in bid clarification meetings and support client interactions.
• Prepare material takeoffs from data sheets, sketches, and P&IDs.
• Receive quotes and coordinate with suppliers to evaluate their offers.
• Review vendor and subcontractor quotes for accuracy and completeness.
• Prepare fixed price estimates from vendor quotes and internal inputs.
• Defend estimates during internal and global management reviews.
• Prepare as-sold estimates for securing jobs.
• Organize internal kick-off meetings for project handovers.
• Improve estimate templates and maintain a cost database.
• Coordinate with engineering, procurement, project execution and commercial teams.
• Coordinate with clients to understand requirements and propose feasible solutions.
• Establish relationships with vendors and subcontractors and support system audits.

Skills

Good Communication

Time Management

English language

Education

B.Tech./B.E. Mechanical Engineering

Tools

Windows

Excel

PowerPoint

Word

Job description

Proposal & Estimation Engineer (F/M)

Location: Mumbai - India

For our TTS & Commercial team, we are looking for a Proposal & Estimation Engineer.

They will be located in Powai at Mumbai in India.

MAIN MISSION

About the role

The Proposal & Estimation Engineer is responsible for proposal engineering and estimation of budget for the process heaters and for Modular Process Units required for green field / Revamp projects in Oil & Gas, Refinery, Petrochemicals, and Bio-fuels industry. They report operationally to the Proposal - HOD.

As a Proposal Engineer multiple proposal and estimating projects global & local are to be managed.

They are also responsible for ensuring that correct market prices are estimated with required pre-bid engineering and with back-up vendor quotes with compliance to various procedures and standards within Group.

They will also maintain business relationship with the clients, vendors, engineering subcontractors, internal stakeholders and fabrication/ erection contractors.

The selected candidate will support the development of competitive technical and commercial proposals, prepare cost estimates, coordinate with engineering and procurement teams, and contribute to winning new business opportunities.

This position involves local frequent travel in India, especially for engineering subcontractors/Client meetings.

The role also requires strong analytical capabilities, excellent communication skills, and the ability to work in a fast-paced international environment.

Roles and Responsibilities

• Review RFQs, ITBs, technical specifications, and client requirements.
• Planning the proposal process to meet the deadline.
• Prepare technical and commercial proposals for process modules, fired heaters, fabrication, and EPC/EPCM projects.
• Participate in bid clarification meetings and support client interactions.
• Preparing Material takeoff from data sheets, sketches and P&IDs
• Inquire, receive quotes and coordinate with suppliers to evaluate their offers for various items
• Review and evaluate vendor, fabrication and construction subcontractors quote.
• Preparation of detailed fixed price estimates based on quotes from vendors and inputs from various internal departments.
• Prepare and defend estimates during internal review and during global management review
• Preparation of as-sold estimate on securing jobs.
• Organizing internal kick-off meeting to complete project handover process.
• Continuous improvement of estimate template.
• Maintaining a cost database with necessary documentation to allow quality benchmarking of the estimate.
• Close coordination engineering, procurement, project execution, and commercial teams to gather proposal inputs and technical alignment.
• Coordination with Client to understand their requirement and proposing feasible solutions.
• Establish and maintain working relationships with vendors and subcontractors
• Preparing supportive documents and taking lead during system Audits.

Soft Skills

• Good Communication Written / Spoken
• Time Management

Software Proficiency

Candidate must have knowledge of:

• Windows based software programs Word, Excel, Power Point

Qualification and Experience

• B.Tech. / B.E. Mechanical Engineering with Min 5 to 8 years of experience with hands on experience working with EPC scope for Oil & gas, Petrochemical sector.
• Must have worked on pre-bid engineering as a proposal engineer in an EPC company or on EPC projects.
• Good technical knowledge about Fired heaters, Reformers and Process Modules.
• Familiar with licensors design companies like Axens,UOP, Lummus or similar companies.
• Experience of international codes like ASME, TEMA, API, NACE, ANSI, GOST, OSHA etc.
• Good level of English and Indian language.
• Should have experience in estimating modular units that include equipment like reactors, pumps, compressors, air coolers and S&T exchangers, filters etc.
• Should have basic understanding of licensor documents, especially P&IDs, special requirements for equipment / instrument data sheet.
• Should be well versed with rule of thumbs used for quick estimation of modular units and furnaces.
• Experience with estimation of fired heaters and other similar custom-engineered heat transfer equipment using bills of material from datasheet & drawings for skids, modules, piping, valves, equipment etc.
• Should be conversant of preparing packing list and delivery incoterms.
• Conversant in engineering nomenclature to effectively communicate with various engineering groups.
• Detail oriented with strong analytical skills.
• Ability to work independently.
• Handling multiple proposals at a time.
• Should have know-how about current bought out equipments, bulks, fabrication, NDT & Installation rates.