EA to MD

Talent Toppers; Gurugram District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Talent Toppers in Gurugram is seeking a highly organised Personal Assistant to support the Founder and Chief Operating Officer in a fast-moving tech company. The role combines executive scheduling, correspondence, and day-to-day administrative support to help leaders stay efficient.

You will manage calendars, coordinate meetings and travel, prepare reports, and maintain confidential records. The ideal candidate has 5-6 years of relevant experience, a Bachelor's degree, and excellent English and

Qualifications

• 5-6 years of relevant experience in Personal Assistant/Executive Assistant roles.
• Bachelor's degree in any discipline.
• Excellent spoken and written English and Hindi; professional communication.
• Comfortable with MS Office, Excel, PowerPoint, email, calendars and video-meeting tools.

Responsibilities

• Manage calendars and day-to-day schedules for Founder and COO, anticipating conflicts.
• Coordinate internal and external meetings, prepare agendas and follow up on actions.
• Organise domestic and international travel, bookings and itineraries.
• Prepare emails, presentations, reports and confidential correspondence.
• Maintain records, reminders and expense documentation; flag pending items.

Skills

Executive support

Calendar management

Communication

MS Office

Discretion

Education

Bachelor's degree

Tools

MS Office

Excel

PowerPoint

Video conferencing

Job description

About the role: We are seeking a highly organised and dependable Personal Assistant to support the Founder and Chief Operating Officer. The role combines executive scheduling, communication, coordination and day-to-day administrative support, helping both leaders operate efficiently in a fast-moving technology business.

Key responsibilities:

• Manage calendars, appointments, meetings and day-to-day schedules for the Founder and COO; anticipate conflicts and priorities.
• Coordinate internal and external meetings, prepare agendas, capture action points and follow up on agreed deliverables.
• Organise domestic and international travel, including bookings, itineraries, documentation and related logistics.
• Act as a professional point of coordination with employees, clients, partners, vendors and other stakeholders.
• Prepare and format emails, presentations, reports, meeting notes and confidential correspondence.
• Maintain organised records, trackers, reminders and expense documentation; proactively flag pending items and deadlines.
• Support executive visits, guest arrangements, office-related coordination and special administrative assignments.
• Handle select personal appointments or logistics when requested, with professionalism and discretion

Required Skills:

• 5-6 years of relevant experience as a Personal Assistant, Executive Assistant or similar support role, preferably to senior leadership.
• Bachelor's degree in any discipline.
• Excellent spoken and written English and Hindi; clear, professional communication.
• Comfortable with MS Office, Excel, PowerPoint, email, calendars and video-meeting tools.
• Strong planning, prioritisation, multitasking and follow-through skills.
• High standards of discretion, confidentiality, reliability and attention to detail.
• Based in Gurugram or able to commute regularly for an on-site role.