EA / Secretary - Bangalore

One Story; Bengaluru; On-site; INR 700,000 - 1,100,000; Full time

Job summary

One Story in Bengaluru seeks an Executive Assistant (EA) with up to 5 years of experience to provide high-level support to partners and senior leaders. You will manage calendars, meetings, travel, and confidential information with discretion in a fast-paced BFSI environment.

You will coordinate across time zones, prepare agendas and minutes, handle invoicing, and liaise with vendors. This role requires initiative, professionalism, and the ability to work independently.

Qualifications

• Graduate or Postgraduate with up to 5 years of experience as an Executive Assistant.
• Excellent organizational, multitasking, and communication skills.
• High level of discretion, professionalism, and dependability.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Ability to work independently and manage complex schedules in a fast-paced environment.
• Familiarity with BFSI sector workflows, compliance requirements, and stakeholder dynamics is a plus.

Responsibilities

• Provide high-level executive support to partners and senior team members.
• Manage calendars, schedule meetings, and coordinate appointments across time zones.
• Handle confidential information with strict discretion and professionalism.
• Act as a liaison between leadership and internal/external stakeholders.
• End-to-end planning and coordination of domestic/international travel, including accommodation, transport, and visa requirements.
• Prepare detailed itineraries and ensure seamless execution of travel arrangements.
• Develop agendas, draft minutes, and manage follow-up actions for leadership meetings.
• Oversee time sheet management for partners and monitoring team performance.
• Coordinate with various departments to gather inputs for reports, presentations, and key documentation.
• Organize and support company-wide events, internal engagements, and stakeholder functions.
• Liaise with vendors and internal teams for event execution, expense tracking, and client billing reconciliation.
• Maintain organized records and support documentation as required for audits or internal processes.
• Prepare client invoices, track invoice status with the team, and ensure timely follow-ups.
• Obtain UDIN for certificates, generate certificates using the Partner’s DIN, and manage membership fee payments.
• Prepare and maintain control charts to track invoicing, receivables, and deliverables with the team.

Skills

Organizational skills

Multitasking

Communication skills

Discretion

Independence

Education

Graduate or Postgraduate

Tools

MS Office

Job description

• Graduate or Postgraduate with up to 5 years of experience as an Executive Assistant.
• Excellent organizational, multitasking, and communication skills.
• High level of discretion, professionalism, and dependability.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Ability to work independently and manage complex schedules in a fast-paced environment.
• Familiarity with BFSI sector workflows, compliance requirements, and stakeholder dynamics is a plus.

Executive Assistant (EA) – BFSI Sector

immediate to 30 days

Job Requirements For EA

• Graduate or Postgraduate with up to 5 years of experience as an Executive Assistant.
• Excellent organizational, multitasking, and communication skills.
• High level of discretion, professionalism, and dependability.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Ability to work independently and manage complex schedules in a fast-paced environment.
• Familiarity with BFSI sector workflows, compliance requirements, and stakeholder dynamics is a plus.

Job Responsibilities

• Provide high-level executive support to partners and senior team members.
• Manage calendars, schedule meetings, and coordinate appointments across time zones.
• Handle confidential information with strict discretion and professionalism.
• Act as a liaison between leadership and internal/external stakeholders.
• End-to-end planning and coordination of domestic/international travel, including accommodation, transport, and visa requirements.
• Prepare detailed itineraries and ensure seamless execution of travel arrangements.
• Develop agendas, draft minutes, and manage follow-up actions for leadership meetings.
• Oversee time sheet management for partners and monitoring team performance.
• Coordinate with various departments to gather inputs for reports, presentations, and key documentation.
• Organize and support company-wide events, internal engagements, and stakeholder functions.
• Liaise with vendors and internal teams for event execution, expense tracking, and client billing reconciliation.
• Maintain organized records and support documentation as required for audits or internal processes.
• Prepare client invoices, track invoice status with the team, and ensure timely follow-ups.
• Obtain UDIN for certificates, generate certificates using the Partner’s DIN, and manage membership fee payments.
• Prepare and maintain control charts to track invoicing, receivables, and deliverables with the team.

Skills: secretary,bfsi,executive assistant