Executive Assistant (EA)

BDO India; Kolkata District; On-site; INR 350,000 - 650,000; Full time

Job summary

BDO India in Kolkata is seeking an Executive Assistant to provide high-level administrative support to the senior management team. The role requires strong organization, proactivity, and the ability to manage multiple tasks efficiently, including calendar management, travel arrangements, and meeting coordination.

The successful candidate will assist with business operations such as billing and invoicing, while maintaining confidentiality and handling communications with professionalism.

Qualifications

• Graduate in any discipline (as per the listing)
• 1+ years of experience in an executive assistant role
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to work independently, prioritize tasks, and meet deadlines
• Familiarity with business travel arrangements and calendar management
• High level of confidentiality and discretion

Responsibilities

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Handling billing, invoices, and related tax filing aspects.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, answer and screen telephone calls, arrange conference calls as required.
• Coordinate with business teams for arranging review meetings and data preparation for presentations.
• Screen and direct phone calls.
• Scheduling meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.

Skills

Communication

Organization

Independent work

Time management

Discretion

Education

Bachelor's degree in business administration/Management

Graduate in any discipline

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

• Designation - Executive Assistant (EA)
• Reporting Manager - Partner
• Experience - 1+ years of experience in a professional services firm
• Qualification - Graduate in any discipline
• Function - Administration
• Location - Kolkata

Key Responsibilities:

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of business- handling billing, invoices, some experience, or knowledge on tax filing.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Take dictation and minutes.

Qualifications:

• A bachelors degree in business administration, Management, or a related field (preferred).
• 1 + years of experience in an executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.