Documentation Specialist

Cochin United Consultancy; Ernakulam; On-site; INR 350,000 - 550,000; Full time

Job summary

Cochin United Consultancy is seeking a Documentation Specialist for an on-site, full-time role in Ernakulam. You will prepare, organize, and maintain documentation for business registration, licensing, compliance, property, and government liaison processes.

You will review documents for accuracy and regulatory compliance, coordinate with internal teams and external stakeholders, and draft/update templates while tracking statuses and maintaining safe records.

Qualifications

• Core documentation tasks experience.
• Experience in Clinical Documentation where applicable.
• Strong technical writing skills.
• Analytical skills to review, verify, and interpret information and regulatory requirements.
• Excellent written and verbal communication in English; local language ability a plus.
• Attention to detail and ability to meet deadlines with multiple stakeholders.
• Proficiency with document management systems and office tools.
• Bachelor’s degree; background in law, business, or documentation fields preferred.

Responsibilities

• Draft and update standard templates.
• Track document status and maintain records.
• Coordinate with internal teams and external stakeholders for information and approvals.
• Assist clients with documentation requirements and clarifications.
• Identify and suggest improvements in documentation workflows and ensure confidentiality.

Skills

Core documentation

Clinical documentation

Technical writing

Analytical skills

English communication

Attention to detail

Organizational skills

Office productivity tools

Bachelor’s degree

Law/business background

Education

Bachelor’s degree

Law or business background

Documentation-related field

Tools

Document management systems

Office productivity tools

Job description

Company Description

Cochin United Consultancy is a professional consultancy firm based in Kochi, Kerala, supporting individuals, businesses, and institutions with business registration, documentation, property-related services, compliance, licensing, and government liaison activities. The firm is known for its focus on integrity, transparency, and professionalism in every engagement. An experienced team delivers practical, result-oriented solutions tailored to diverse client needs. Cochin United Consultancy emphasizes building long-term client trust through consistent service quality and reliable advisory support.

Role Description

The Documentation Specialist is a full-time, on-site role based in Ernakulam. The role involves preparing, organizing, and maintaining documentation related to business registration, licensing, compliance, property, and government liaison processes. The Documentation Specialist will review documents for accuracy, completeness, and regulatory compliance, and coordinate with internal teams and external stakeholders to gather required information and approvals. Daily responsibilities include drafting and updating standard templates, tracking document status, ensuring safe record-keeping, and supporting clients with documentation requirements and clarifications. The role also includes identifying process improvements in documentation workflows and adhering to firm policies and confidentiality standards.

Qualifications

• Ability to handle core documentation tasks, including general Documentation and Technical Documentation.
• Experience in specialized Documentation areas such as Clinical Documentation, where applicable.
• Strong Technical Writing skills for creating clear, structured, and user-friendly documents.
• Demonstrated Analytical Skills to review, verify, and interpret information and regulatory requirements.
• Excellent written and verbal communication skills in English; proficiency in local languages is an advantage.
• Attention to detail, strong organizational abilities, and comfort working with deadlines and multiple stakeholders.
• Proficiency with office productivity tools and document management systems.
• Bachelor’s degree in any discipline; a background in law, business, or documentation-related fields is preferred.
• Prior experience in consultancy, compliance, or administrative documentation roles is an added advantage.