Document Controller

Sangreen Future Renewables; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Sangreen Future Renewables is hiring a Document Controller to manage and organize all project documents for wind EPC projects. You will ensure version control, file organization, and timely distribution of technical and commercial documents across Engineering, Procurement, Construction, and Quality teams.

The role requires 3–8 years of document control experience, knowledge of EDMS and ISO documentation, and the ability to coordinate with clients and vendors.

Qualifications

• Educational background in engineering or related field with relevant certification.
• 3–8 years of experience in Document Control, preferably in Wind/Renewable/EPC.
• Familiarity with EDMS platforms and ISO documentation/audit support.

Responsibilities

• Establish and maintain document control systems for Wind EPC projects.
• Manage incoming and outgoing project correspondence, drawings, reports, and technical documents.
• Ensure proper version control, numbering, filing, and retrieval of documents.
• Coordinate with Engineering, Procurement, Construction, Quality and Client teams for submissions and approvals.
• Track document status and maintain document registers.
• Monitor review cycles and follow up for approvals.
• Maintain records of transmittals, RFIs, MOMs, drawings and reports.
• Support project audits and project document archiving.
• Generate periodic document status reports.

Skills

Attention to detail

Planning & coordination

Communication skills

Organizational capability

Education

Bachelor/Diploma in Engineering, Business Administration or related discipline

Document Control Certification (preferred)

Tools

EDMS

SharePoint

Aconex

Procore

ISO documentation

Job description

JOB DESCRIPTION

DOCUMENT CONTROLLER

1. JOB DETAILS

• Job Title: Document Controller
• Location: As per project requirement
• Reporting To: Project Manager / PMO Manager / Project Controls Manager
• Employment Type: Full-time, Permanent
• Industry: Wind Energy (EPC)

2. JOB PURPOSE

• The Document Controller is responsible for managing, organizing, tracking, and maintaining all project-related documents for Wind EPC projects. The role ensures proper document control procedures, timely distribution of technical and commercial documents, and compliance with project and quality management requirements.

3. KEY ROLES & RESPONSIBILITIES

• Establish and maintain document control systems for Wind EPC projects.
• Manage incoming and outgoing project correspondence, drawings, reports, and technical documents.
• Ensure proper version control, numbering, filing, and retrieval of documents.
• Coordinate with Engineering, Procurement, Construction, Quality, and Client teams for document submissions and approvals.
• Track document status and maintain document registers.
• Monitor document review cycles and follow up for approvals.
• Maintain records of transmittals, RFIs, MOMs, drawings and reports.
• Support project audits and project document archiving.
• Generate periodic document status reports.

4. KEY RESULT AREAS / PERFORMANCE INDICATORS

• Timely document processing and distribution
• Document retrieval accuracy
• Compliance with document control procedures
• Closure of document review cycles within timelines
• Audit compliance and document traceability

5. JOB SPECIFICATIONS

• Educational Qualification: Bachelor Degree/Diploma in Engineering, Business Administration or related discipline. Certification in Document Control preferred.
• Experience: 3-8 years in Document Control. Wind/Renewable/EPC experience preferred.
• Technical Knowledge: EDMS, SharePoint, Aconex, Procore, project documentation, ISO documentation and audit support.

6. TECHNICAL COMPETENCIES

• Document control processes and procedures
• EPC documentation management
• Version control and document lifecycle management
• Reporting and tracking systems

7. BEHAVIOURAL COMPETENCIES

• Attention to detail
• Communication skills
• Planning and coordination
• Organizational capability

8. KEY WORKING RELATIONSHIPS

• Internal: Engineering, Procurement, Construction, Quality and PMO teams
• External: Clients, Consultants, Vendors and Contractors

9. TRAVEL & WORKING CONDITIONS

• Travel to project locations as required and coordination with multiple stakeholders.

10. CERTIFICATIONS / ADDITIONAL REQUIREMENTS

• Document Control certification preferred
• Knowledge of ISO documentation and audits