Document Controller

Lodha; Panvel, Khopoli, Raigad; On-site; INR 250,000 - 450,000; Full time

Job summary

Lodha in Khalapur is seeking an EDMS/document control professional to manage project documentation and co-ordinate with vendors and design teams. Responsibilities include maintaining logs, drawing revisions, and ensuring proper filing and retrieval of documents.

Ideal candidates will have graduate-level education and hands-on experience with EDMS, document control, and submittal coordination, with strong organizational skills.

Qualifications

• Experience with EDMS and document control processes.
• Ability to maintain logs for transmittals, RFIs, mas, method statements, site instructions, permits and letters.
• Knowledge of drawing revision control and vendor/submittal coordination.
• Familiarity with scanning and digital filing systems (DMS).
• Strong organizational and communication skills.

Responsibilities

• Maintain logs for transmittal, RFI, MAS, method statement, site instructions, permit, incoming letter and outgoing letters.
• Maintain revision records of technical drawings and organize drawing hangers for updates.
• Link documents to respective folders after scanning the documents.
• Receive submittals/shop drawings from vendors and check numbering per project nomenclature.
• Coordinate with project design team to collect drawings and issue to vendors and consultants.
• Track logs and update them daily; email weekly status to departments.
• Maintain soft copies in the DMS for easy access and retrieval.
• Keep latest revision hard copies and superseded versions.
• Maintain logs of documents with status open & closed.
• Weekly Summary Report on documentation.
• Learn new software/skills each year and suggest improvements.

Skills

Documentation

Document Control

Project Coordination

EDMS

Drawing Management

Submittals

Vendor Coordination

Log Tracking

DMS

Education

Any Graduate (full time)

Job description

Role Objective:

• Handling Electronic Data Management System (EDMS), Documentation, Document Control & Project Co-ordination for construction activities.

Key Responsibilities

• Maintain all logs for transmittal, RFI, MAS, method statement, site instructions, permit, incoming letter and outgoing letters


• Handling & maintaining the records of revision of technical VFC drawings i.e. architectural, structural, MEP, shop drawing, sketches, etc. for the inward / outward & distribution to respective in-charge as well as set-up of drawing hanger copies.


• Link documents to respective folders after scanning the documents.


• Receive submittals /shop drawings from vendors and check submittals/shop drawing numbering as per Nomenclature of project Document Numbering and update log sheet of submittals.


• Coordination with project design team and collect the design drawings and issue to vendors and project team and co-ordinate with consultant and vendors related to project documents work.


• Track all the logs and update them on daily basis and mail them weekly to respective departments.


• Maintaining all soft copies in more specified way on DMS for easy accessible & retrieval.


• Keep latest revision of hard copies and superseded version of files.


• Maintaining logs of all the documents with status open & closed


• Weekly Summary Report on documentation for status open & closed.


• Learn new softwares/skills every year to enhance knowledge, suggest new ways/improvement areas in current working/system

Education :

Any Graduate (full time)

Location :

Khalapur