Document Controller

JobItUs; Hyderabad, Secunderabad; On-site; INR 350,000 - 520,000; Full time

Job summary

JobItUs in Hyderabad is seeking a diligent Document Controller with 3-5 years of experience to manage project documentation and control. You will maintain the master document register, track submittals and approvals, and coordinate with engineering, clients, and vendors to keep records updated.

In this role you will prepare periodic MIS reports, ensure revision control, handle site-level document control, and archive superseded documents.

Qualifications

• B.E./B.Tech in Electrical or Computer Science.
• 3–5 years as a Document Controller or similar role.
• Experience with revision control and submittal processes.
• Familiarity with project documentation for electrical/substation projects.

Responsibilities

• Maintain the master document register for drawings, specifications, datasheets, ITPs/QAPs, test reports and vendor documents with strict revision control.
• Log, distribute and track technical submittals/transmittals to clients, consultants and vendors; follow up on approval status and comments.
• Compile and issue technical submissions (GA/SLD drawings, datasheets, type-test certificates) in coordination with the engineering team.
• Ensure only the latest approved revisions are available to office and site teams; withdraw and archive superseded documents.
• Maintain project correspondence logs (RFIs, MOMs, NCRs, transmittals) and a structured server/ERP folder system with regular backups.
• Compile as-built drawings, O&M manuals, test certificates and handover dossiers at project close-out.
• Prepare periodic document-status MIS and PowerPoint presentations for project and management reviews.
• Operate the client's document-submission process for the CtrlS project and maintain site-level document control.

Skills

PowerPoint proficiency

Excel proficiency

Data organization

Corporate communication

Documentation control

MS Office suite

Education

B.E./B.Tech in Electrical or Computer Science

Tools

Oracle Primavera P6

MS Project

ERP/document control software

Job description

Designation Document Controller
Total Experience 3- 5 YEARS Location / Site Project, Hyderabad
Reporting To PROJECT MANAGER
QUALIFICATION B.E. / B.Tech – Electrical / Computer Science

KEY RESPONSIBILITIES

• Maintain the master document register for drawings, specifications, datasheets, ITPs/QAPs, test reports and vendor documents with strict revision control.
• Log, distribute and track technical submittals/transmittals to clients, consultants and vendors; follow up on approval status and comments.
• Compile and issue technical submissions (GA/SLD drawings, datasheets, type-test certificates) in coordination with the engineering team.
• Ensure only the latest approved revisions are available to office and site teams; withdraw and archive superseded documents.
• Maintain project correspondence logs (RFIs, MOMs, NCRs, transmittals) and a structured server/ERP folder system with regular backups.
• Compile as-built drawings, O&M manuals, test certificates and handover dossiers at project close-out.
• Prepare periodic document-status MIS and PowerPoint presentations for project and management reviews.
• Operate the client's document-submission process for the CtrlS project and maintain site-level document control.

KEY SKILLS & COMPETENCIES

• Primavera & Schedule Literacy: Ability to navigate Oracle Primavera P6 or MS Project to read Project time Bar charts, check milestones, and track the progress of document deliverables against project timelines.
• Advanced PowerPoint & Presentation Skills: Proficiency in MS PowerPoint to build visually clean, professional, and data-driven company credential presentations and progress updates.
• Electrical EPIC Lifecycle Awareness: A foundational understanding of the engineering and procurement phases specific to electrical substations, switchyards, and distribution systems.
• Document Control Best Practices: Strict adherence to revision control numbering systems, transmittal generation, and approval matrix workflows.
• Data Organization & Excel Proficiency: Advanced knowledge of MS Excel to maintain clean trackers, generate document status reports, and flag overdue actions.
• Corporate Communication: Strong written and verbal communication skills to professionally interface withsite managers, clients, and equipment OEMs from the corporate office.