Document Controller

Hill International, Inc.; Mumbai; Sur place; INR 2 500 000 - 3 500 000; Plein temps

Résumé du poste

Hill International, Inc. in Mumbai, India seeks an experienced Document Controller to manage MDR/VDR/DDR documents, review workflows, and enforce DMS procedures. You will coordinate across teams, ensure version control, and maintain secure access to sensitive information.

The role requires 10+ years in document control or related fields, with strong skills in MS Office, databases, and Adobe tools. A background in construction or engineering projects is preferred.

Qualifications

• Graduate from a recognized university.
• Minimum 10+ years of experience in relevant field.

Responsabilités

• Maintain a Master Document Register (MDR/VDR/DDR) consisting of drawings, specifications, procedures, and plans.
• Manage document process / workflow cycle in System and Control document review/approval process.
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy
• Develop, implement, and enforce document control procedures, security protocols, and DMS (Document Management Systems).
• Manage documents from creation, review, approval, distribution, revision (version control) to archival & Attending Kick-off meeting
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
• Train staff, resolve system issues, and coordinate with cross-functional teams, conduct regular audits, manage internal/external audits, and prepare reports, Maintain confidentiality, security, backup, and proper access for sensitive information
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. e.g. Client, PMC, Design Consultant & Vendors for timely complication of task, as per requirement of project prepared PO copies of vendor and update and maintain.
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint, and Excel as per project requirements. This filing system allows the management team to get updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations' review and approval.
• Effective and timely management of Official Documents, customer correspondence and accurate filing and record keeping for ex. Design, Fabrication & Vendor / Supplier Documents:
• Generate the various document control reports as required.
• Build / maintain relationships with team members / suppliers to promote the use of the document library and provide support where required.
• Ability to control multiple flows of information and ensure site registers is maintained .
• Supporting the co-ordination of weekly / monthly reports to a given timeline

Connaissances

Attention to detail

Documentation management

Cross-functional coordination

Formation

Graduate from recognized University

Outils

Database Management System

Adobe Professional Proficient

MS Office Expert

Description du poste

Job Description:

Job Description

Responsibilities

• Maintain a Master Document Register (MDR/VDR/DDR) consisting of drawings, specifications, procedures, and plans.
• Manage document process / workflow cycle in System and Control document review/approval process.
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy
• Develop, implement, and enforce document control procedures, security protocols, and DMS (Document Management Systems).
• Manage documents from creation, review, approval, distribution, revision (version control) to archival & Attending Kick-off meeting
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
• Train staff, resolve system issues, and coordinate with cross-functional teams, conduct regular audits, manage internal/external audits, and prepare reports, Maintain confidentiality, security, backup, and proper access for sensitive information
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. e.g. Client, PMC, Design Consultant & Vendors for timely complication of task, as per requirement of project prepared PO copies of vendor and update and maintain.
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint, and Excel as per project requirements. This filing system allows the management team to get updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations' review and approval.
• Effective and timely management of Official Documents, customer correspondence and accurate filing and record keeping for ex. Design, Fabrication & Vendor / Supplier Documents:
• Generate the various document control reports as required.
• Build / maintain relationships with team members / suppliers to promote the use of the document library and provide support where required.
• Ability to control multiple flows of information and ensure site registers is maintained .
• Supporting the co-ordination of weekly / monthly reports to a given timeline

Qualifications

• Graduate from recognized University.
• Minimum 10+ years of experience in relevant field.

Software Proficiency

• Database Management System
• Adobe professional proficient
• MS Office expert level

About Us

Hill International, with more than 4,400+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com.

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes.

Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisiconsulting.com.

Hill International is an Equal Opportunity Employer/Veteran/Disabled

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.