Document Controller

Mohan Mutha Exports; Chennai District; On-site; INR 450,000 - 750,000; Full time

Job summary

Mohan Mutha Exports is seeking a diligent Tender Coordinator to prepare, review, and submit technical and commercial tender documents in line with specific tender requirements.

You will coordinate inputs from Estimation, Engineering, Contracts, Finance, and Business Development to ensure timely submissions, maintain trackers, and manage document control. Experience in EPC tendering and familiarity with e-tender portals is preferred.

Qualifications

• Experience in Marine/Building/Water/Infrastructure/EPC tendering.
• Knowledge of Tender/RFP documentation and submission procedures.
• Proficiency in MS Word, Excel, PowerPoint and PDF documentation.

Responsibilities

• Prepare, compile, and submit technical and commercial tender documents as per tender requirements.
• Review tender documents, BOQ, specifications, drawings, eligibility criteria, and submission requirements.
• Coordinate with Estimation, Engineering, Contracts, Finance, and Business Development teams for timely inputs.
• Prepare technical write-ups, compliance statements, method statements, company credentials, and supporting documents.
• Ensure all tender submissions comply with RFP/RFQ requirements, formats, checklists, and submission timelines.
• Maintain and update tender trackers, document registers, and submission records.
• Coordinate for pre-bid queries, clarifications, addendums, and corrigendums.
• Ensure proper document version control, formatting, indexing, pagination, and final compilation.
• Support preparation of tender presentations and other pre-qualification / EOI / RFP documentation.
• Maintain a database of project references, client credentials, certifications, and statutory documents for future tenders.

Skills

Tendering processes

Documentation

e-tendering portals

MS Word, Excel, PowerPoint

Tools

MS Word

MS Excel

PowerPoint

PDF documentation

Job description

• Prepare, compile, and submit technical and commercial tender documents as per tender requirements.
• Review tender documents, BOQ, specifications, drawings, eligibility criteria, and submission requirements.
• Coordinate with Estimation, Engineering, Contracts, Finance, and Business Development teams for timely inputs.
• Prepare technical write-ups, compliance statements, method statements, company credentials, and supporting documents.
• Ensure all tender submissions comply with RFP/RFQ requirements, formats, checklists, and submission timelines.
• Maintain and update tender trackers, document registers, and submission records.
• Coordinate for pre-bid queries, clarifications, addendums, and corrigendums.
• Ensure proper document version control, formatting, indexing, pagination, and final compilation.
• Support preparation of tender presentations and other pre-qualification / EOI / RFP documentation.
• Maintain a database of project references, client credentials, certifications, and statutory documents for future tenders.

Preferred Experience

• Experience in Marine / Building / Water / Infrastructure / EPC tendering.
• Good knowledge of Tender/RFP documentation and submission procedures.
• Proficiency in MS Word, Excel, PowerPoint and PDF documentation.
• Strong coordination, documentation, and deadline-management skills.
• Knowledge of e-tendering portals will be an advantage.