Director Secretarial & Compliance

Jubilant Pharmova; Dadri; On-site; INR 2,800,000 - 4,200,000; Full time

Job summary

Jubilant Pharmova Limited in Noida seeks a Director Secretarial & Compliance to lead board governance, regulatory compliance, and corporate actions. The role reports to the Senior Vice President & Head – Secretarial & Compliance and manages a team of 4.

The incumbent will drive ESOP policy, ensure SEBI/MCA filings, and oversee investor communications, corporate disclosures, and digitization initiatives for the Jubilant Bhartia group.

Qualifications

• Company Secretary with 16+ years post-qualification experience.
• CS preferred with LLB degree.

Responsibilities

• Oversee board/committee meetings, governance frameworks, and calendar management.
• Ensure regulatory compliance under Companies Act 2013; supervise SEBI LODR disclosures and MCA filings.
• Manage corporate actions including dividends, M&A, JV, and restructuring.
• Lead fundraising activities including equity, debt, and other instruments.
• Administer ESOP policy, vesting, disclosures, and related regulatory filings.
• Drive digitization of secretarial processes and AI-enabled automation.
• Monitor insider trading policy, codes of conduct, and designated person lists.
• Oversee RPT approvals, disclosures, and policy framework.

Skills

Governance & compliance orientation

Strategic thinking

Analytical thinking

Communication & presentation

Stakeholder management

Decision making

Attention to detail

Team management

Education

Company Secretary qualification

LLB degree

Job description

Organization : - Jubilant Pharmova Limited

Designation & Level: - Director Secretarial & Compliance

Location : - Noida

Job Summary: - To assist Group Head – CS for Jubilant Bhartia Group on following matters:

Reporting Manager: - Senior Vice President & Head –Secretarial & Compliance

Direct Reports - 4

Team Size : - 4

Key Responsibilities

Strategic Governance & Board Administration - Board/Committee/Shareholder meetings/Postal Ballot and governance frameworks, Policies, ensure accurate documentation of Board records, resolutions, agenda, notices, minutes, Governance SOP’s and Checklist for various secretarial matters, documentation for meeting with Chairman and CXO’s.

Regulatory Compliance & Statutory Filings - ensure compliance with Companies Act, 2013 and subordinate Rules, supervise SEBI LODR compliance, disclosures, and filings for listed entities, supervise MCA statutory filings and liaise with SEBI, Stock exchanges, proxy advisors, MCA, Depositories, RTA, track regulatory updates (MCA, SEBI, RBI), proxy advisors and advise Board/management on matters referred by them.

Corporate Actions – Provide support for corporate actions like Dividend, M&A, Joint-Ventures, business restructuring etc

Fund Raising – Documentation for various fund-raising initiative either by way of Equity, Preference or Debt including NCD/Commercial Papers or redemption of Debentures etc.

ESOP Management – Preparation of new ESOP policy, review of existing ESOP Plans, administer ESOP including exercise, vesting, transfer of shares, lock in etc. Preparation of various annual disclosures and regulatory filings pertaining to ESOP from time to time.

Digitization: lead automation projects (including usage of AI) to enhance functioning of company secretarial activities, Annual Report etc.

Insider Trading & Confidential Information – monitor implementation of insider trading policies and trading window protocols, manage designated person lists and enforce Code of Conduct for Directors/KMPs, administer clearance/preclearance procedures and Insider Tool.

Related Party Transactions (RPT) - Oversee approvals under SEBI LODR Regulation 23 and Companies Act, ensure identification, disclosure, and approval of RPTs, maintain RPT policy framework and transaction register and supervising regulatory filings and disclosures.

BRSR & Sustainability – provide governance data points for preparation of BRSR and assist in BRSR assurance and related disclosure initiatives, application or DJSI and other agencies

Auditors & Compliance Certification – coordinate with statutory, internal, and secretarial auditors, supervise collation of audit data points and ensure timely remediation of observations, if any, monitor compliance frameworks and oversee certification processes across functions

Corporate Disclosure & Investor Communications - Oversee material event disclosures to exchanges/regulators, ensure compliance with continuous disclosure obligations and providing guidance/supervision to the team members handling investor communications and regulatory correspondence

Training and Board Calendar – prepare annual training calendars for familiarisation programs for employees/board members and Board calendar for various board/committee meetings in Jubilant Bhartia group.

Person Profile

Qualification: -

• Company Secretary preferably with LLB degree with 16+ years of post-qualification experience

Key Competencies: -

• Strong governance and compliance orientation
• Strategic and Analytical thinking
• High Integrity and ethical judgement
• Excellent communication and presentation skills
• Stakeholder and Board A capability
• Decision making and problem-solving skills
• Attention to detail and execution excellence
• Team management skills

Jubilant is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, colour, gender identity or expression, genetic information, marital status, medical condition, national origin, political affiliation, race, ethnicity, religion or any other characteristic protected by applicable local laws, regulations and ordinances.

To know more about us, please visit our LinkedIn page: https://www.linkedin.com/company/jubilantpharmova/mycompany/