Director - Secretarial & Compliance

Jubilant Pharmova Limited; Dadri; On-site; INR 4,000,000 - 7,000,000; Full time

Job summary

Jubilant Pharmova Limited in Noida invites applications for the role of Director – Secretarial & Compliance. You will oversee governance, board administration, regulatory filings, and ensure robust compliance across the Jubilant Bhartia Group.

The role reports to Senior VP Head – Secretarial & Compliance, leads a team of 4, and drives digitization and disclosures, including ESOP, RPTs, and sustainability reporting. A Company Secretary with LLB and 16+ years PQE is preferred.

Qualifications

• Company Secretary preferably with LLB degree with 16+ years of post-qualification experience
• Strong governance and compliance orientation
• Strategic and Analytical thinking
• High Integrity and ethical judgement
• Excellent communication and presentation skills
• Stakeholder and Board A capability

Responsibilities

• Strategic Governance & Board Administration - Board/Committee/Shareholder meetings/Postal Ballot and governance frameworks, Policies, ensure accurate documentation of Board records, resolutions, agenda, notices, minutes, Governance SOPs and Checklist for various secretarial matters, documentation for meeting with Chairman and CXOs.
• Regulatory Compliance & Statutory Filings - ensure compliance with Companies Act, 2013 and subordinate Rules, supervise SEBI LODR compliance, disclosures, and filings for listed entities, supervise MCA statutory filings and liaise with SEBI, Stock exchanges, proxy advisors, MCA, Depositories, RTA, track regulatory updates (MCA, SEBI, RBI), proxy advisors and advise Board/management on matters referred by them.
• Corporate Actions – Provide support for corporate actions like Dividend, M&A, Joint-Ventures, business restructuring etc
• Fund Raising – Documentation for various fund-raising initiative either by way of Equity, Preference or Debt including NCD/Commercial Papers or redemption of Debentures etc.
• ESOP Management – Preparation of new ESOP policy, review of existing ESOP Plans, administer ESOP including exercise, vesting, transfer of shares, lock in etc. Preparation of various annual disclosures and regulatory filings pertaining to ESOP from time to time.
• Digitization : lead automation projects (including usage of AI) to enhance functioning of company secretarial activities, Annual Report etc.
• Insider Trading & Confidential Information – monitor implementation of insider trading policies and trading window protocols, manage designated person lists and enforce Code of Conduct for Directors/KMPs, administer clearance/preclearance procedures and Insider Tool.
• Related Party Transactions (RPT) - Oversee approvals under SEBI LODR Regulation 23 and Companies Act, ensure identification, disclosure, and approval of RPTs, maintain RPT policy framework and transaction register and supervising regulatory filings and disclosures.
• BRSR & Sustainability – provide governance data points for preparation of BRSR and assist in BRSR assurance and related disclosure initiatives, application or DJSI and other agencies.
• Auditors & Compliance Certification – coordinate with statutory, internal, and secretarial auditors, supervise collation of audit data points and ensure timely remediation of observations, if any, monitor compliance frameworks and oversee certification processes across functions.
• Corporate Disclosure & Investor Communications - Oversee material event disclosures to exchanges/regulators, ensure compliance with continuous disclosure obligations and providing guidance/supervision to the team members handling investor communications and regulatory correspondence.
• Training and Board Calendar – prepare annual training calendars for familiarisation programs for employees/board members and Board calendar for various board/committee meetings in Jubilant Bhartia group.

Skills

Governance

Compliance

Board administration

Regulatory filings

Stakeholder management

Education

Company Secretary

LLB

Job description

Jubilant Bhartia Group

Jubilant Bhartia Group is a global conglomerate founded by Mr. Shyam S Bhartia and Mr. Hari S Bhartia with strong presence in diverse sectors like Pharmaceuticals, Contract Research and Development Services, Proprietary Novel Drugs, Life Science Ingredients, Agri Products, Performance Polymers, Food Service (QSR), Food, Auto, Consulting in Aerospace and Oilfield Services. Jubilant Bhartia Group has four flagships Companies- Jubilant Pharmova Limited, Jubilant Ingrevia Limited, Jubilant FoodWorks Limited and Jubilant Industries Limited. Currently the group has a global workforce of around 43,000 employees.

Job Description

Jubilant Bhartia Group is a global conglomerate founded by Mr. Shyam S Bhartia and Mr. Hari S Bhartia with strong presence in diverse sectors like Pharmaceuticals, Contract Research and Development Services, Proprietary Novel Drugs, Life Science Ingredients, Agri Products, Performance Polymers, Food Service (QSR), Food, Auto, Consulting in Aerospace and Oilfield Services. Jubilant Bhartia Group has four flagships Companies- Jubilant Pharmova Limited, Jubilant Ingrevia Limited, Jubilant FoodWorks Limited and Jubilant Industries Limited. Currently the group has a global workforce of around 43,000 employees.

Jubilant Pharmova Limited

Jubilant Pharmova Limited (formerly Jubilant Life Sciences Limited) is a company with global presence that is involved in Radiopharma, Allergy Immunotherapy, CDMO Sterile Injectables, Contract Research Development and Manufacturing Organisation (CRDMO), Generics and Proprietary Novel Drugs businesses.

In the Radiopharma business, the Company is involved in manufacturing and supply of Radiopharmaceuticals with a network of 46 radio-pharmacies in the US. The Company’s Allergy Immunotherapy business is involved in the manufacturing and supply of allergic extracts and venom products in the US and in some other markets such as Canada, Europe and Australia. Jubilant through its CDMO Sterile Injectables business offers manufacturing services including sterile fill and finish injectables (both liquid and lyophilization), full-service ophthalmic offer (liquids, ointments & creams) and ampoules.

The CRDMO business of the Company includes the Drug Discovery Services business that provides contract research and development services through two world-class research centres in Bangalore and Noida in India and the CDMO-API business that is involved in the manufacturing of Active Pharmaceutical Ingredients. Jubilant Therapeutics is involved in Proprietary Novel Drugs business and is an innovative biopharmaceutical company developing breakthrough therapies in the area of oncology and autoimmune disorders. The company operates six manufacturing facilities that cater to all the regulated market including USA, Europe and other geographies.

Find out more about us at www.jubilantpharmova.com

The Position

Organization: Jubilant Pharmova Limited

Designation & Level: Director – Secretarial & Compliance

Location: Noida

Job Summary: To assist Group Head – CS for Jubilant Bhartia Group on following matters:

Reporting Manager: Senior Vice President & Head –Secretarial & Compliance

Direct Reports: 4

Team Size: 4

Key Responsibilities

• Strategic Governance & Board Administration - Board/Committee/Shareholder meetings/Postal Ballot and governance frameworks, Policies, ensure accurate documentation of Board records, resolutions, agenda, notices, minutes, Governance SOP’s and Checklist for various secretarial matters, documentation for meeting with Chairman and CXO’s.
• Regulatory Compliance & Statutory Filings - ensure compliance with Companies Act, 2013 and subordinate Rules, supervise SEBI LODR compliance, disclosures, and filings for listed entities, supervise MCA statutory filings and liaise with SEBI, Stock exchanges, proxy advisors, MCA, Depositories, RTA, track regulatory updates (MCA, SEBI, RBI), proxy advisors and advise Board/management on matters referred by them.
• Corporate Actions – Provide support for corporate actions like Dividend, M&A, Joint-Ventures, business restructuring etc
• Fund Raising – Documentation for various fund-raising initiative either by way of Equity, Preference or Debt including NCD/Commercial Papers or redemption of Debentures etc.
• ESOP Management – Preparation of new ESOP policy, review of existing ESOP Plans, administer ESOP including exercise, vesting, transfer of shares, lock in etc. Preparation of various annual disclosures and regulatory filings pertaining to ESOP from time to time.
• Digitization : lead automation projects (including usage of AI) to enhance functioning of company secretarial activities, Annual Report etc.
• Insider Trading & Confidential Information – monitor implementation of insider trading policies and trading window protocols, manage designated person lists and enforce Code of Conduct for Directors/KMPs, administer clearance/preclearance procedures and Insider Tool.
• Related Party Transactions (RPT) - Oversee approvals under SEBI LODR Regulation 23 and Companies Act, ensure identification, disclosure, and approval of RPTs, maintain RPT policy framework and transaction register and supervising regulatory filings and disclosures.
• BRSR & Sustainability – provide governance data points for preparation of BRSR and assist in BRSR assurance and related disclosure initiatives, application or DJSI and other agencies
• Auditors & Compliance Certification – coordinate with statutory, internal, and secretarial auditors, supervise collation of audit data points and ensure timely remediation of observations, if any, monitor compliance frameworks and oversee certification processes across functions.
• Corporate Disclosure & Investor Communications - Oversee material event disclosures to exchanges/regulators, ensure compliance with continuous disclosure obligations and providing guidance/supervision to the team members handling investor communications and regulatory correspondence.
• Training and Board Calendar – prepare annual training calendars for familiarisation programs for employees/board members and Board calendar for various board/committee meetings in Jubilant Bhartia group.

Person Profile

Qualification: Company Secretary preferably with LLB degree with 16+ years of post-qualification experience

Key Competencies

• Strong governance and compliance orientation
• Strategic and Analytical thinking
• High Integrity and ethical judgement
• Excellent communication and presentation skills
• Stakeholder and Board A capability
• Decision making and problem-solving skills
• Attention to detail and execution excellence
• Team management skills

Jubilant is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, colour, gender identity or expression, genetic information, marital status, medical condition, national origin, political affiliation, race, ethnicity, religion or any other characteristic protected by applicable local laws, regulations and ordinances.

To know more about us, please visit our LinkedIn page: https://www.linkedin.com/company/jubilantpharmova/mycompany/