Director/Associate Director -Administration

Innominds Software; Hyderabad; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Innominds seeks a hands-on Administration leader to build a safe, efficient, compliant workplace across Hyderabad offices, owning end-to-end administration, facilities, workplace services, and vendor governance in partnership with business teams.

The ideal candidate has 15+ years in administration with strong leadership, budget/contract experience, safety and security expertise, and a proven ability to lead teams, vendors, and stakeholders to continuously improve operations.

Qualifications

• 15+ years of progressive experience in administration, facilities, workplace operations, or related function with leadership responsibility.
• Experience managing offices or multi-site operations in technology, IT services, or corporate environments.
• Strong knowledge of facilities management, vendor/contract administration, safety, security, transport, housekeeping, and office services.
• Experience managing budgets, procurement, SLAs, audits, compliance, and external service providers.
• Strong people leadership, negotiation, planning, problem-solving, crisis-management, and stakeholder-management skills.
• Excellent written and verbal communication, organization, and customer-service orientation.

Responsibilities

• Facilities and workplace operations: lead day-to-day office operations, space planning, seating, maintenance, utilities, and workplace experience.
• Safety, security, and business continuity: maintain security, access control, emergency response, health and safety practices, incident management, and audit readiness.
• Vendors, contracts, and budgets: select/manage service partners, negotiate contracts/SLAs, monitor performance, invoices, renewals, costs, and budgets.
• Employee services and logistics: ensure transport, travel, accommodation support, onboarding logistics, visitor management, and workplace services.
• Compliance and governance: maintain statutory/building records, SOPs, checklists, escalation paths, service standards, and audit-ready docs.
• Projects and expansion: plan/execute office setup, refurbishment, relocation, and administration projects within budget.
• Leadership and service culture: lead/develop the administration team, foster service culture, and partner with leaders to resolve issues.
• Reporting and improvement: track service levels, incidents, costs, vendor performance, risks, and project status; provide concise management reports.

Skills

Leadership

People management

Stakeholder management

Negotiation

Planning

Problem solving

Crisis management

Communication

Customer service orientation

Education

Degree in business or facilities management

Job description

Associate Director /Director Administration

Location: Hyderabad | Experience: 15+ years

Role overview

Innominds is seeking a hands-on Administration leader to build a safe, efficient, compliant, and employee-friendly workplace across offices and locations. The role will own end-to-end administration, facilities, workplace services, vendor governance, and operational readiness while partnering business teams.

The ideal candidate is a mature, service-oriented professional with strong facilities experience, commercial discipline, high ownership, and the ability to manage teams, vendors and stakeholders

Key responsibilities

• Facilities and workplace operations: Lead day-to-day operations of offices, including space planning, seating, maintenance, housekeeping, utilities, cafeteria, reception, meeting rooms and workplace experience.
• Safety, security, and business continuity: Maintain physical security, access control, emergency response, fire and life-safety readiness, incident management, health and safety practices, and business-continuity plans; audits, and corrective actions.
• Vendors, contracts, and budgets: Select and manage facility, security, housekeeping, transport, catering, maintenance, and other service partners; negotiate contracts and SLAs; monitor performance, invoices, renewals, costs, and budgets.
• Employee services and logistics: Ensure reliable transport, travel and accommodation support, visitor management, employee amenities, events, town halls, celebrations, onboarding logistics, and other workplace services.
• Compliance and governance: Maintain statutory, landlord, building, insurance, environmental, and operational records; establish SOPs, checklists, escalation paths, service standards, and audit-ready documentation.
• Projects and expansion: Plan and deliver office setup, refurbishment, relocation, expansion, infrastructure upgrades, seating changes, and administration projects on time and within budget.
• Leadership and service culture: Lead, coach, and develop the administration team; build a responsive service culture; partner with senior leaders and employees to resolve issues and continuously improve operations.
• Reporting and improvement: Track service levels, incidents, costs, vendor performance, employee feedback, risks, and project status; provide concise management reports and implement measurable improvements.

Required qualifications

• 15+ years of progressive experience in administration, facilities, workplace operations, corporate services, or a related function, including leadership responsibility.
• Demonstrated experience managing offices or multi-site operations in a technology, IT services, engineering, consulting, or other corporate environment.
• Strong knowledge of facilities management, vendor and contract administration, workplace safety, security, transport, housekeeping, maintenance, and office services.
• Experience managing budgets, procurement coordination, SLAs, audits, compliance documentation, projects, and external service providers.
• Strong people leadership, negotiation, planning, problem-solving, crisis-management, and stakeholder-management skills.
• Excellent written and verbal communication, organization, follow-through, and customer-service orientation.

Preferred profile and success measures

A degree or postgraduate qualification in business, facilities management, operations, or a related discipline; experience with large corporate campuses, office expansions, workplace technology, sustainability, and emergency preparedness is preferred.

Success will be measured by safe and uninterrupted workplace operations; high employee and stakeholder satisfaction; strong vendor performance; disciplined cost and contract management; audit and compliance readiness; timely delivery of facilities projects; and a capable, accountable administration team.

About Innominds

Innominds is an AI-first, platform-led digital transformation and full-cycle product engineering services company helping enterprises, ISVs, and OEMs build, modernize, and scale products, platforms, connected experiences, data and AI capabilities, cloud solutions, and quality engineering practices.

Innominds is committed to equal employment opportunity and an inclusive workplace.