Associate Director /Director – Administration

Innominds Software Pvt. Ltd.; Hyderabad; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

Innominds seeks a hands-on Associate Director/Director – Administration to lead end-to-end administration, facilities, and workplace services. You will own vendor governance, budgets, and operational readiness while partnering with business teams across locations.

The ideal candidate will have mature, service‑oriented leadership, strong facilities experience, and the ability to manage teams, vendors, and stakeholders with high ownership.

Qualifications

• 15+ years in administration or facilities with leadership.
• Experience managing multi-site offices in technology/IT services or corporate environments.
• Strong knowledge of facilities management, vendor contracts, and compliance documents.

Responsibilities

• Lead day-to-day facilities and workplace operations across offices.
• Manage vendors, contracts, budgets, SLAs, and vendor performance.
• Ensure safety, security, business continuity, compliance, and audit readiness.
• Develop administration team, service culture, and stakeholder partnerships.

Skills

People leadership

Negotiation

Planning

Crisis management

Stakeholder management

Communication skills

Education

Business/Facilities management degree

Postgraduate qualification in operations

Job description

Associate Director /Director – Administration

Innominds is seeking a hands‑on Administration leader to build a safe, efficient, compliant, and employee‑friendly workplace across offices and locations. The role will own end‑to‑end administration, facilities, workplace services, vendor governance, and operational readiness while partnering business teams.

The ideal candidate is a mature, service‑oriented professionalwith strong facilities experience, commercial discipline, high ownership, and the ability to manage teams, vendors and stakeholders

Key responsibilities

• Facilities and workplace operations: Lead day‑to‑day operations of offices, including space planning, seating, maintenance, housekeeping, utilities, cafeteria, reception, meeting rooms and workplace experience.
• Safety, security, and business continuity: Maintain physical security, access control, emergency response, fire and life‑safety readiness, incident management, health and safety practices, and business‑continuity plans; audits, and corrective actions.
• Vendors, contracts, and budgets: Select and manage facility, security, housekeeping, transport, catering, maintenance, and other service partners; negotiate contracts and SLAs; monitor performance, invoices, renewals, costs, and budgets.
• Employee services and logistics: Ensure reliable transport, travel and accommodation support, visitor management, employee amenities, events, town halls, celebrations, onboarding logistics, and other workplace services.
• Compliance and governance: Maintain statutory, landlord, building, insurance, environmental, and operational records; establish SOPs, checklists, escalation paths, service standards, and audit‑ready documentation.
• Projects and expansion: Plan and deliver office setup, refurbishment, relocation, expansion, infrastructure upgrades, seating changes, and administration projects on time and within budget.
• Leadership and service culture: Lead, coach, and develop the administration team; build a responsive service culture; partner with senior leaders and employees to resolve issues and continuously improve operations.
• Reporting and improvement: Track service levels, incidents, costs, vendor performance, employee feedback, risks, and project status; provide concise management reports and implement measurable improvements.

Required qualifications

• 15+ years of progressive experience in administration, facilities, workplace operations, corporate services, or a related function, including leadership responsibility.
• Demonstrated experience managing offices or multi‑site operations in a technology, IT services, engineering, consulting, or other corporate environment.
• Strong knowledge of facilities management, vendor and contract administration, workplace safety, security, transport, housekeeping, maintenance, and office services.
• Experience managing budgets, procurement coordination, SLAs, audits, compliance documentation, projects, and external service providers.
• Strong people leadership, negotiation, planning, problem‑solving, crisis‑management, and stakeholder‑management skills.
• Excellent written and verbal communication, organization, follow‑through, and customer‑service orientation.

Preferred profile and success measures

A degree or postgraduate qualification in business, facilities management, operations, or a related discipline; experience with large corporate campuses, office expansions, workplace technology, sustainability, and emergency preparedness is preferred.

Success will be measured by safe and uninterrupted workplace operations; high employee and stakeholder satisfaction; strong vendor performance; disciplined cost and contract management; audit and compliance readiness; timely delivery of facilities projects; and a capable, accountable administration team.

About Innominds

Innominds is an AI-first, platform-led digital transformation and full-cycle product engineering services company helping enterprises, ISVs, and OEMs build, modernize, and scale products, platforms, connected experiences, data and AI capabilities, cloud solutions, and quality engineering practices.
Innominds is committed to equal employment opportunity and an inclusive workplace.

Innomindsis an AI-first, platform-led digital transformation and full-cycle product engineering services company headquartered in San Jose, CA. Innomindspowers the Digital Next initiatives of global enterprises, software product companies, OEMs and ODMs with integrated expertise in devices & embedded engineering, software apps & product engineering, analytics & data engineering, quality engineering, and cloud &devops, security. It works with ISVs to build next‑generation products,SaaSify, transform total experience, and add cognitive analytics to applications.

With a product DNA and a legacy of design thinking, we nurture an innovative mindset, encouraging our teams to conceive ideas and build prototypes.

We are an AI-first, platform-led digital transformation and full-cycle product engineering services company that ‘Powers the Digital Next’ initiatives of global enterprises, ISVs and OEMs