F & B Executive

Royal Orchid & Regenta Hotels; Pune District; On-site; INR 420,000 - 620,000; Full time

Job summary

Royal Orchid & Regenta Hotels in Pune is seeking a Store & Purchase Manager to oversee procurement, inventory, receiving, storage and distribution of F&B, housekeeping, and operating supplies.

You will manage supplier negotiations, ensure cost control, implement FIFO/FEFO, maintain stock accuracy, and coordinate with chefs, F&B, engineering and finance to keep budgets and quality in line.

Responsibilities

• Plan and manage purchasing requirements based on hotel/restaurant operations and approved requisitions.
• Source and evaluate suppliers, vendors, and service providers.
• Obtain quotations and negotiate prices, payment terms, delivery schedules, and other commercial conditions.
• Prepare purchase orders and ensure purchases are made as per approved specifications and budgets.
• Maintain an updated supplier/vendor database.
• Develop reliable alternative suppliers to avoid shortages and operational disruptions.
• Ensure purchases comply with company policies and approval procedures.
• Manage day-to-day operations of the receiving and store departments.
• Ensure proper receiving, inspection, labeling, storage, and issuing of materials.
• Maintain optimum stock levels and avoid both overstocking and stock-outs.
• Implement FIFO/FEFO practices, particularly for food and perishable items.
• Monitor expiry dates, slow-moving items, damaged goods, and obsolete stock.
• Maintain proper bin cards, stock records, and inventory documentation.
• Conduct regular physical stock counts and reconcile discrepancies.
• Ensure proper storage conditions for food, beverages, chemicals, housekeeping materials, and other supplies.
• Verify delivered goods against purchase orders, specifications, delivery notes, and invoices.
• Check quantity, quality, weight, packaging, freshness, expiry dates, and product specifications.
• Coordinate with the Chef, F&B, Housekeeping, Engineering, and other departments for quality approvals where required.
• Reject or return items that do not meet approved specifications.
• Ensure all goods received are properly documented and entered into the inventory system.
• Monitor purchasing prices and identify opportunities for cost savings.
• Compare supplier prices regularly and negotiate competitive rates.
• Monitor food, beverage, and operational supply costs.
• Work closely with Finance/Accounts and management to maintain procurement within approved budgets.
• Investigate inventory variances, wastage, pilferage, and unusual consumption.
• Prepare purchasing and inventory reports for management review.
• Establish and maintain professional relationships with suppliers.
• Evaluate vendor performance based on quality, price, service, reliability, and delivery.
• Conduct periodic supplier reviews and recommend additions or replacements where necessary.
• Resolve delivery, quality, pricing, and billing-related issues promptly.
• Ensure supplier documentation and statutory/compliance requirements are maintained as applicable.
• Supervise Storekeepers, Receiving Clerks, Purchase Assistants, and other assigned team members.
• Allocate duties and ensure efficient daily operations.
• Train staff on inventory procedures, hygiene, safety, documentation, and company policies.
• Monitor staff performance and maintain discipline and accountability.
• Maintain accurate records of purchase orders, goods received notes, material requisitions, issue records, returns, and stock adjustments.
• Prepare daily, weekly, and monthly purchasing and inventory reports.
• Provide information required for audits and management reviews.
• Ensure proper documentation for all purchases and inventory movements.

Job description

Store & Purchase Manager

Department: Stores & Purchase / Procurement Industry: Hotels, Restaurants & Hospitality Reports To: General Manager / Finance Manager / Director of Operations Location: [Location] Employment Type: Full-Time

Job Summary

We are looking for an experienced and organized Store & Purchase Manager to manage procurement, inventory, receiving, storage, and distribution of food, beverages, housekeeping supplies, kitchen equipment, engineering materials, and other operational requirements.

The candidate will be responsible for ensuring the right quality and quantity of materials are purchased at competitive prices, received correctly, stored safely, and issued to various departments as required. The role requires strong vendor-management, negotiation, inventory-control, and cost-management skills.

Key Responsibilities 1. Purchasing & Procurement

• Plan and manage purchasing requirements based on hotel/restaurant operations and approved requisitions.
• Source and evaluate suppliers, vendors, and service providers.
• Obtain quotations and negotiate prices, payment terms, delivery schedules, and other commercial conditions.
• Prepare purchase orders and ensure purchases are made as per approved specifications and budgets.
• Maintain an updated supplier/vendor database.
• Develop reliable alternative suppliers to avoid shortages and operational disruptions.
• Ensure purchases comply with company policies and approval procedures.

Key Responsibilities 2. Store & Inventory Management

• Manage day-to-day operations of the receiving and store departments.
• Ensure proper receiving, inspection, labeling, storage, and issuing of materials.
• Maintain optimum stock levels and avoid both overstocking and stock-outs.
• Implement FIFO/FEFO practices, particularly for food and perishable items.
• Monitor expiry dates, slow-moving items, damaged goods, and obsolete stock.
• Maintain proper bin cards, stock records, and inventory documentation.
• Conduct regular physical stock counts and reconcile discrepancies.
• Ensure proper storage conditions for food, beverages, chemicals, housekeeping materials, and other supplies.

Key Responsibilities 3. Receiving & Quality Control

• Verify delivered goods against purchase orders, specifications, delivery notes, and invoices.
• Check quantity, quality, weight, packaging, freshness, expiry dates, and product specifications.
• Coordinate with the Chef, F&B, Housekeeping, Engineering, and other departments for quality approvals where required.
• Reject or return items that do not meet approved specifications.
• Ensure all goods received are properly documented and entered into the inventory system.

Key Responsibilities 4. Cost Control

• Monitor purchasing prices and identify opportunities for cost savings.
• Compare supplier prices regularly and negotiate competitive rates.
• Monitor food, beverage, and operational supply costs.
• Work closely with Finance/Accounts and management to maintain procurement within approved budgets.
• Investigate inventory variances, wastage, pilferage, and unusual consumption.
• Prepare purchasing and inventory reports for management review.

Key Responsibilities 5. Vendor Management

• Establish and maintain professional relationships with suppliers.
• Evaluate vendor performance based on quality, price, service, reliability, and delivery.
• Conduct periodic supplier reviews and recommend additions or replacements where necessary.
• Resolve delivery, quality, pricing, and billing-related issues promptly.
• Ensure supplier documentation and statutory/compliance requirements are maintained as applicable.

Key Responsibilities 6. Team Management

• Supervise Storekeepers, Receiving Clerks, Purchase Assistants, and other assigned team members.
• Allocate duties and ensure efficient daily operations.
• Train staff on inventory procedures, hygiene, safety, documentation, and company policies.
• Monitor staff performance and maintain discipline and accountability.

Key Responsibilities 7. Documentation & Reporting

• Maintain accurate records of purchase orders, goods received notes, material requisitions, issue records, returns, and stock adjustments.
• Prepare daily, weekly, and monthly purchasing and inventory reports.
• Provide information required for audits and management reviews.
• Ensure proper documentation for all purchases and inventory movements.

Key Performance Indicators (KPIs)

• Purchasing cost savings
• Supplier price competitiveness
• Stock accuracy
• Inventory turnover
• Reduction in wastage and expiry
• Reduction in stock-outs
• Supplier delivery performance
• Quality rejection rate
• Purchase order compliance
• Inventory variance
• Adherence to approved purchasing budgets

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.