Deputy Manager Human Resources

Allcargo Logistics; Surat; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Allcargo Logistics seeks an experienced HR professional to lead site-level HR operations and industrial relations in Surat, ensuring compliance, payroll support, and active employee engagement.

The role emphasizes end-to-end HR processes, statutory obligations, and a positive work environment. Strong communication and collaboration with unions and vendors will be essential.

Qualifications

• Graduation or MBA in HR Management is required.
• Experience in HR operations and IR is preferred.
• Knowledge of labour laws and statutory requirements is essential.
• Strong communication and analytical skills are a must.

Responsibilities

• Manage bulk hiring and de-hiring based on business requirements.
• Coordinate with manpower vendors for timely availability of workforce.
• Ensure proper documentation, joining formalities, and onboarding at the site.
• Maintain and update manpower dashboards (on-roll / off-roll) regularly.
• Oversee attendance management through biometric systems / reports.
• Verify and process monthly payroll inputs in coordination with the central HR/payroll team.
• Manage leave records, overtime, and shift scheduling.
• Handle employee queries related to salary, attendance, and HR policies.
• Drive employee engagement activities, recognition programs, and communication forums.
• Conduct induction, open house, and monthly feedback sessions to strengthen employee connect.
• Implement welfare initiatives to improve morale and retention.
• Handle employee grievances, disciplinary issues, and ensure timely resolution.
• Support in maintaining healthy IR climate at the site.
• Liaise with contractors and union representatives wherever applicable.
• Assist in domestic inquiries, warning letters, and disciplinary actions.
• Ensure compliance with labour laws, Factory Act, Contract Labour Act, and other statutory requirements.
• Coordinate for statutory audits and maintain up-to-date records and registers.
• Track PF, ESIC, professional tax, and labour license renewals for contractors.
• Prepare and maintain HR MIS reports such as manpower, attrition, absenteeism, and disciplinary incidents (DI).
• Provide analytical insights for decision-making and process improvement.
• Utilize Excel and HR dashboards for trend analysis and presentations.

Skills

HR Operations

Industrial Relations

Payroll Management

Employee Engagement

Statutory Compliance

HR Analytics

Excel

Communication

Education

Graduation or MBA in HR Management

Tools

Excel

Job description

Role Purpose: To support and implement Human Resource and Industrial Relations initiatives at the site level by ensuring compliance, employee engagement, and harmonious relations between management and employees. The role focuses on end-to-end HR operations, statutory compliance, and proactive IR management to maintain a productive and legally compliant work environment.

Key Accountability Area:

Talent Acquisition & Workforce Management:

• Manage bulk hiring and de-hiring based on business requirements.
• Coordinate with manpower vendors for timely availability of workforce.
• Ensure proper documentation, joining formalities, and onboarding at the site.
• Maintain and update manpower dashboards (on-roll / off-roll) regularly.

Attendance, Payroll & HR Operations:

• Oversee attendance management through biometric systems / reports.
• Verify and process monthly payroll inputs in coordination with the central HR/payroll team.
• Manage leave records, overtime, and shift scheduling.
• Handle employee queries related to salary, attendance, and HR policies.

Employee Engagement & Communication:

• Drive employee engagement activities, recognition programs, and communication forums.
• Conduct induction, open house, and monthly feedback sessions to strengthen employee connect.
• Implement welfare initiatives to improve morale and retention.

Industrial Relations & Grievance Handling.

• Handle employee grievances, disciplinary issues, and ensure timely resolution.
• Support in maintaining healthy IR climate at the site.
• Liaise with contractors and union representatives wherever applicable.
• Assist in domestic inquiries, warning letters, and disciplinary actions.

Statutory Compliance:

• Ensure compliance with labour laws, Factory Act, Contract Labour Act, and other statutory requirements.
• Coordinate for statutory audits and maintain up-to-date records and registers.
• Track PF, ESIC, professional tax, and labour license renewals for contractors.

HR Analytics & Reporting:

• Prepare and maintain HR MIS reports such as manpower, attrition, absenteeism, and disciplinary incidents (DI).
• Provide analytical insights for decision-making and process improvement.
• Utilize Excel and HR dashboards for trend analysis and presentations.

Reporting to: Zonal Manager

Location: Surat /Navsari

Direct Reports: 4

Qualification: Graduation or MBA in Human Resource Management

Work Experience -7 to 14 years

Technical / Functional Competencies:

• Knowledge of Labor Laws & Statutory Acts
• Statutory Compliance Management Audit & Inspection Handling
• Policy & Process Implementation
• Documentation & Reporting Systems & Tools Knowledge

  Behavioral Competencies

  • Integrity & Ethics
  • Problem-Solving & Conflict Management
  • Communication Skills
  • Relationship Management
  • Attention to Detail
  • Adaptability & Resilience
  • Collaboration & Teamwork
  • Accountability & Ownership

  Note: Preference will be given to candidates with prior experience in the logistics industry, along with a strong understanding of the local language, market dynamics, and regional geography. Such experience will be valuable in effectively managing workforce requirements and supporting business operations in the region.