Deputy Manager

Swan Corp; Mumbai; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

Swan Corp is seeking a hands-on Deputy Manager - HR Operations to lead payroll, compliance and employee lifecycle processes from its Mumbai office. You will oversee the end-to-end payroll, settlements, and statutory obligations, ensuring accuracy and confidentiality across all records.

The role requires solid experience in payroll, PF/NPS, F&F, and labour-law compliance, with a focus on operational excellence and stakeholder collaboration. Join a dynamic team driving efficient HR operations.

Qualifications

• Bachelor's degree in HR, Commerce or related field.
• MBA/PGDM in HR is an added advantage.
• Strong experience in Payroll, PF, NPS, F&F and statutory compliance is essential.
• Detail-oriented with high data confidentiality and accuracy.

Responsibilities

• Manage end-to-end monthly payroll process and ensure timely salary processing.
• Validate attendance, leaves, incentives, reimbursements, deductions, arrears and payroll inputs.
• Ensure accurate calculation and processing of PF, PT, TDS, NPS, ESIC and statutory deductions.
• Coordinate with Finance/Accounts and payroll vendors for salary processing and reconciliation.
• Handle payroll queries and resolve salary-related discrepancies.

Skills

Payroll processing

Statutory compliance

PF/NPS

HR operations

Data confidentiality

Education

Bachelor's degree in HR, Commerce, Business Administration

MBA/PGDM in HR

Tools

HRMS/Payroll software

Job description

Deputy Manager - HR Operations
Location: Fort , Mumbai

About the Role

We are looking for a hands-on and detail-oriented Deputy Manager- HR Operations who will be responsible for managing day-to-day HR operations with a strong focus on payroll, statutory compliance, PF, NPS, Full & Final settlements, HR accounting and employee lifecycle processes.

Key Responsibilities

1. Payroll & Salary Operations

• Manage the end-to-end monthly payroll process and ensure timely and accurate salary processing.
• Validate attendance, leave, incentives, reimbursements, deductions, arrears and other payroll inputs.
• Ensure accurate calculation and processing of PF, PT, TDS, NPS, ESIC and other applicable statutory deductions.
• Coordinate with Finance/Accounts and payroll vendors for salary processing and reconciliation.
• Handle employee payroll queries and resolve salary-related discrepancies.
• Maintain payroll records and ensure data accuracy and confidentiality.

2. Full & Final Settlement

• Manage the complete Full & Final settlement process for exiting employees.
• Calculate notice pay, leave encashment, recoveries, deductions, incentives, gratuity and other applicable components.
• Coordinate with Finance for timely release of F&F payments.
• Ensure completion of exit documentation and statutory requirements.
• Resolve employee queries related to F&F settlements.

3. PF, NPS & Statutory Compliance

• Manage day-to-day PF/EPF activities, including contributions, monthly compliance, transfers and employee-related queries.
• Manage NPS-related employee records, contributions and coordination with relevant agencies.
• Ensure timely payment and filing of applicable statutory dues and returns.
• Maintain statutory compliance calendars and ensure adherence to deadlines.
• Coordinate with external consultants, auditors and statutory authorities as required.
• Stay updated on changes in labour laws and statutory regulations and ensure implementation of necessary changes.

4. HR Accounting & Finance Coordination

• Coordinate closely with the Finance/Accounts team for payroll accounting and monthly provisions.
• Perform reconciliation of payroll, statutory liabilities, deductions, employee advances and other HR-related financial transactions.
• Support monthly payroll accounting and reporting activities.
• Provide necessary data and documentation for internal and statutory audits.
• Ensure accuracy of employee-related financial records and liabilities.

5. HR Operations & Employee Lifecycle

• Manage operational activities across the employee lifecycle, including onboarding, confirmation, transfers, promotions and exits.
• Maintain accurate employee master data and HR documentation.
• Ensure timely issuance of appointment, confirmation, promotion, salary revision, relieving and other HR letters.
• Maintain and update HRMS/payroll systems.
• Ensure proper documentation and adherence to HR policies and processes.
• Develop and maintain HR Operations SOPs and process documentation.

Qualification

• Bachelors degree in HR, Commerce, Business Administration or a related field.
• MBA/PGDM in HR or a relevant professional qualification will be an added advantage.

Strong experience in Payroll + PF + NPS + F&F + Statutory Compliance is essential.