Payroll -Operations Executive (1-2Years)

CIEL Skills and Careers Pvt Ltd (a CIEL HR Group Company); Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

CIEL Skills and Careers Pvt Ltd, a member of the CIEL HR Group, is seeking a payroll specialist to manage monthly payroll processes and FnF for employees in Mumbai. The role requires handling attendance, leaves, overtime, incentives, deductions, and salary revisions with accuracy.

You will coordinate with HR, Finance, and business teams, ensure statutory compliance (PF, ESI, PT, TDS), and maintain precise payroll records using HRMS/payroll software. Strong Excel skills are essential.

Qualifications

• Experience with end-to-end payroll processing preferred.
• Solid understanding of statutory payroll deductions PF, ESI, PT, TDS.
• Proficiency in MS Excel and payroll software.
• Ability to maintain confidentiality of payroll data.
• Strong analytical and coordination skills.

Responsibilities

• Manage the end-to-end monthly payroll process for employees.
• Collect, validate, and process payroll inputs such as attendance, leave, overtime, incentives, deductions, reimbursements, bonuses, and salary revisions.
• Ensure accurate calculation of gross salary, deductions, net salary, arrears, and other components.
• Coordinate with HR, Finance, and business teams to resolve payroll discrepancies.
• Review payroll reports and perform checks before salary processing.
• Handle employee queries related to salary, deductions, payslips, and attendance.
• Maintain updated employee payroll records.
• Support payroll processing through HRMS/payroll software.

Skills

End-to-end payroll processing

Full & Final Settlement (FnF)

HR Operations & lifecycle

Statutory components (PF/ESI/PT/TDS)

HRMS/Payroll software

MS Excel (VLOOKUP/XLOOKUP)

Tools

HRMS

MS Excel

Job description

• Manage the end-to-end monthly payroll process for employees.
• Collect, validate, and process payroll inputs such as attendance, leave, overtime, incentives, deductions, reimbursements, bonuses, and salary revisions.
• Ensure accurate calculation of gross salary, deductions, net salary, arrears, incentives, and other payroll components.
• Coordinate with HR, Finance, and business teams to resolve payroll-related discrepancies.
• Review payroll reports and conduct necessary checks before salary processing.
• Handle employee queries related to salary, deductions, payslips, attendance, leave, and payroll discrepancies.
• Maintain accurate and updated employee payroll records.
• Support payroll processing through HRMS/payroll software.

Key Responsibilities Payroll Management

• Manage the end-to-end monthly payroll process for employees.
• Collect, validate, and process payroll inputs such as attendance, leave, overtime, incentives, deductions, reimbursements, bonuses, and salary revisions.
• Ensure accurate calculation of gross salary, deductions, net salary, arrears, incentives, and other payroll components.
• Coordinate with HR, Finance, and business teams to resolve payroll-related discrepancies.
• Review payroll reports and conduct necessary checks before salary processing.
• Handle employee queries related to salary, deductions, payslips, attendance, leave, and payroll discrepancies.
• Maintain accurate and updated employee payroll records.
• Support payroll processing through HRMS/payroll software.

Full & Final Settlement (FnF)

• Manage the end-to-end Full & Final Settlement process for exiting employees.
• Calculate salary payable, leave encashment, notice-period recovery, incentives, reimbursements, deductions, and other applicable components.
• Coordinate with HR, Finance, and other stakeholders to ensure timely completion of FnF.
• Verify exit-related documentation and ensure all recoveries and clearances are completed.
• Prepare and share FnF statements and settlement details with employees.
• Address employee queries related to FnF calculations and settlement timelines.
• Ensure compliance with company policies and applicable statutory requirements.

HR Operations

• Manage employee lifecycle activities including joining, transfers, confirmations, promotions, salary revisions, and exits.
• Maintain and update employee master data in HRMS.
• Manage employee documentation and ensure records are complete and accurate.
• Prepare and issue HR-related letters such as appointment letters, confirmation letters, transfer letters, salary revision letters, relieving letters, experience letters, etc.
• Coordinate with employees and internal teams for documentation and HR-related requirements.
• Maintain employee files and ensure proper documentation as per company processes.
• Support employee onboarding and exit formalities.
• Generate HR and payroll-related reports as required by management.

Statutory Compliance

• Support payroll-related statutory compliance activities.
• Ensure accurate processing of statutory deductions such as PF, ESI, Professional Tax, TDS, and other applicable deductions.
• Coordinate with internal/external consultants or Finance teams for statutory filings and payments.
• Maintain relevant payroll and compliance records.
• Ensure payroll processes are aligned with applicable labour laws and company policies.

Payroll Reconciliation & Reporting

• Perform monthly payroll reconciliation and identify discrepancies.
• Reconcile payroll data with attendance, HRMS, Finance, and bank records.
• Prepare monthly payroll reports and MIS.
• Track payroll costs, deductions, reimbursements, and other salary-related data.
• Maintain proper documentation and audit trails for payroll transactions.
• Assist during internal and external payroll audits.

Required Skills

• Strong understanding of end-to-end payroll processing.
• Good knowledge of Full & Final Settlement (FnF).
• Understanding of HR Operations and employee lifecycle processes.
• Knowledge of PF, ESI, PT, TDS, and other payroll-related statutory components.
• Hands-on experience with HRMS / Payroll software.
• Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, filters, and basic formulas.
• Strong attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Ability to maintain confidentiality of employee salary and personal information.
• Good communication and coordination skills.
• Ability to work within strict payroll timelines.