Deputy Chief Administrative Officer

Meenakshi Sundararajan Group of Institutions; Chennai District; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Meenakshi Sundararajan Group of Institutions in Tamil Nadu seeks a Deputy Chief Administrative Officer to oversee campus operations, infrastructure and governance. You will lead a multi-functional admin team and coordinate with leadership to ensure smooth daily functioning.

The role requires 10–15 years in administration or facility management within large institutions, with strong vendor management, procurement, safety and reporting capabilities. Graduate degree is mandatory.

Qualifications

• Graduate with 10–15 years in Administration/Facility Management/Institutional Operations.
• Experience in large institutions/campus operations preferred.
• Strong hands-on experience in infrastructure, housekeeping, security and procurement.

Responsibilities

• Oversee day-to-day administrative operations; establish systems, SOPs and reporting.
• Manage infrastructure, facilities, maintenance, HVAC, utilities and safety.
• Lead housekeeping, security, safety, audits and emergency preparedness.
• Oversee procurement, AMC contracts, vendor SLAs and cost optimization.
• Lead administrative teams; manpower planning, attendance, discipline and performance.
• Prepare MIS reports, monitor budgets and manage risks.

Skills

Team leadership

Vendor management

Procurement

Communication

Problem solving

Education

Graduate degree

Job description

Position: Deputy Chief Administrative Officer

Department: Administration

Reporting To: Chief Administrative Officer / COO / Management

Experience: 10–15 years

Team Management: Experience managing 4+ staff and multiple functional teams

Major Area Key Responsibilities

1. 1. Administration & Institutional Operations Oversee day-to-day administrative operations across the institution/campus; coordinate with departments and leadership; establish administrative systems, SOPs, checklists and reporting mechanisms; ensure smooth functioning of all support services and timely resolution of operational issues.
2. 2. Infrastructure, Facilities & Maintenance Manage institutional infrastructure, buildings, classrooms, laboratories, offices, utilities, furniture, electrical, plumbing, HVAC, DG, lifts and other facilities. Plan preventive maintenance, monitor breakdowns, coordinate repairs and ensure infrastructure remains safe, functional and well maintained.
3. 3. Housekeeping, Security & Safety Lead housekeeping and security operations, including manpower deployment, rosters, cleanliness standards, access control, visitor management and CCTV monitoring. Ensure fire safety, emergency preparedness, safety inspections, drills, incident reporting and compliance with institutional safety requirements.
4. 4. Procurement, AMC & Vendor Management Oversee administrative procurement, quotation comparison, negotiation, purchase approvals, material receipt and inventory control. Manage AMC/service contracts, renewal schedules, vendor SLAs, service quality, bill verification and cost optimization. Develop and maintain an effective vendor network.
5. 5. Team Leadership & Performance Management Lead and coordinate administrative support teams, including housekeeping, security, maintenance and other support staff. Ensure proper manpower planning, duty allocation, attendance, discipline, productivity and performance. Must have prior experience managing/coordinating a team of 4+ staff.
6. 6. Governance, Compliance & Reporting Ensure proper administrative documentation, asset records, maintenance logs, AMC registers, purchase records, safety reports and vendor documentation. Prepare periodic MIS reports for management, monitor budgets and expenses, identify operational risks and implement corrective and preventive actions.

• Graduate degree in any relevant discipline.
• 10–15 years of relevant experience in Administration / Facility Management / Institutional Operations.
• Experience in large institutions, schools, colleges, hospitals, corporate campuses or similar organizations preferred.
• Strong hands-on experience in Infrastructure, Housekeeping, Security, Safety, Maintenance, AMC and Procurement.
• Prior experience managing 4+ staff/team members is mandatory.
• Strong vendor management, negotiation and cost-control experience.
• Good communication, leadership, documentation and problem-solving skills.

Leadership | Facility Management | Infrastructure Management | Safety & Security | Procurement | Vendor Management | AMC Management | Team Coordination | Cost Control | Administrative Governance