Assistant Administration Manager

BDO Rise; Hyderabad; On-site; INR 1,200,000 - 2,100,000; Full time

Job summary

BDO Rise in Hyderabad, India seeks a Senior Associate to proficiently manage office administration, facilities, and related services. The role covers day-to-day operations, budget handling, AMC negotiations, and technical support for building systems.

You will oversee vendors, manage admin tasks, and ensure compliance with health, safety, and environmental standards while coordinating with IT for facility requirements.

Qualifications

• 7+ years of experience in administration and facilities management, preferably in a corporate environment.
• Strong knowledge of budgeting, AMC management, and vendor coordination.
• Basic technical understanding of building systems (electrical, HVAC, fire safety).
• Excellent communication, negotiation, and organizational skills.
• Proficiency in MS Office and facility management software.

Responsibilities

• Oversee maintenance and upkeep of office premises for a safe, clean, and efficient working environment.
• Coordinate with vendors and service providers for facility management services.
• Manage office administrative functions including travel, stationery, courier, and front office operations.
• Prepare and manage the annual budget for administration and facilities; track expenditures.
• Negotiate, finalize, and manage AMCs for office equipment and building systems.
• Oversee basic technical aspects of facility management and coordinate with IT for facility needs.
• Identify, evaluate, and onboard vendors for facility and administrative services.
• Ensure statutory/ regulatory compliances related to facilities and administration.

Skills

Facilities management

Budgeting

Vendor coordination

Communication

Negotiation

MS Office

Technical understanding

Education

Bachelor’s degree in Business Administration/Facility Management

Tools

Facility management software

Building systems knowledge

Job description

Job Description:

Role Overview

The Senior Associate Administration & Facilities will support the efficient management of office administration, facilities, and related services. The role includes overseeing day-to-day operations, managing budgets, handling Annual Maintenance Contracts (AMC), and providing technical support for facility-related systems.

Key Responsibilities

• Facilities Management
  • Oversee the maintenance and upkeep of office premises, ensuring a safe, clean, and efficient working environment.
  • Coordinate with vendors and service providers for facility management services (housekeeping, security, pantry, etc.).
  • Monitor and ensure compliance with health, safety, and environmental regulations.
• Administration
  • Manage office administrative functions including travel, stationery, courier, and front office operations.
  • Supervise administrative staff and allocate tasks to ensure smooth workflow.
  • Maintain records of assets, inventory, and administrative expenses.
• Budgeting & Cost Control
  • Prepare and manage the annual budget for administration and facilities.
  • Track expenditures and identify cost-saving opportunities.
  • Provide periodic reports on budget utilization and variances.
• Annual Maintenance Contracts (AMC)
  • Negotiate, finalize, and manage AMCs for office equipment, HVAC, electrical systems, and other critical infrastructure.
  • Monitor AMC performance and ensure timely renewal and compliance.
  • Liaise with vendors for preventive and corrective maintenance.
• Technical Support (Facilities)
  • Oversee basic technical aspects of facility management, including electrical, plumbing, HVAC, and fire safety systems.
  • Coordinate with IT and technical teams for facility-related requirements (access control, CCTV, etc.).
  • Troubleshoot minor technical issues and elevate major concerns to relevant teams.
• Vendor Management
  • Identify, evaluate, and onboard vendors for facility and administrative services.
  • Ensure quality and timely delivery of services as per contract terms.
  • Maintain vendor database and performance records.
• Compliance & Documentation
  • Ensure all statutory and regulatory compliances related to facilities and administration.
  • Maintain documentation for contracts, licenses, and permits.

Qualifications & Skills

Bachelor’s degree in Business Administration, Facility Management, or related field.

• 7+ years of experience in administration and facilities management, preferably in a corporate environment.
• Strong knowledge of budgeting, AMC management, and vendor coordination.
• Basic technical understanding of building systems (electrical, HVAC, fire safety).
• Excellent communication, negotiation, and organizational skills.
• Proficiency in MS Office and facility management software.Role & responsibilities

Preferred candidate profile