Data Admin and Reconciliation Specialist - Spanish

CW Government Travel; Gurugram District; Hybrid; INR 420,000 - 680,000; Full time

Benefits offered by this job

Hybrid work mode

Job summary

Amex GBT in Gurgaon, India seeks a data admin within the Meetings & Events team to handle post-event billing reconciliation, vendor coordination, and data administration across global markets. You will support Meeting Planners with data tasks and ensure data integrity and SLA/KPI targets.

The role requires 3–5 years’ experience, English & Spanish communication, and MS Excel proficiency in a hybrid work environment.

Qualifications

• 3–5 years of experience in data entry, financial reconciliations, or accounts receivable management.
• Strong English and Spanish communication (spoken and written).
• Customer service excellence.
• Proficient in MS Office, especially Excel.
• Hybrid work eligibility and willingness for EMEA shifts.

Responsibilities

• Receive, review and analyze event budgets via the internal project management tool (Meeting Central).
• Communicate with departments to obtain supporting documentation per the process checklist.
• Complete event close-out with data integrity, aging and SLA compliance.
• Enter data between sources, manually or via macros, and reconcile spend.
• Track budget items and follow up on missing invoices with suppliers/vendors.

Skills

Data entry

English & Spanish

Communication

Customer service

Education

B. Com or related degree

Tools

MS Excel

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

A support role within our Meeting & Events teams, handling the post event billing reconciliation, vendor coordination and data administration tasks for specified global markets or customer accounts. The person will support the Meeting Planners with data administration tasks in internal and customer applications. Key responsibilities include collecting, validating, updating data across applications, and delivering the end-to-end process. The role will also require managing and reconciling data within various Technology platforms.

They will provide a highly effective, proactive, and responsive data admin and project reconciliation support ensuring that the overall process operate efficiently, reliably and to agreed SLA's and KPI's.

What You'll Do

• Receive, review, cross check and analyze the event budgets assigned via Meetings & Events' internal Project Management tool (Meeting Central).
• Communicate with appropriate departments to clarify request and obtain appropriate supporting documentation as per the laid down checklist within the process.
• Review and complete event close out process in accordance with policy guidelines to include data integrity, aging and SLA compliance.
• Assess, analyze, and thoughtfully enter data taken from one data source to another, either via manual duplication or by means of a macro.
• Reconciliation of all meeting and event spend.
• Track budget items, catch errors and missing invoices for follow up with Suppliers / Vendors.
• Supports continuous alignment with M&E policies and turnaround time and works closely with the Meeting planners.
• Supports resolution on issues and reconciliation errors to ensure Event closures on time.

What We're Looking For

• B. Com or other graduates with Minimum 3-5 years of work experience in data entry, financial reconciliations, P2P operations, or Account Receivables Management are preferred.
• Good communication and directive skills in English & Spanish (spoken and written) to support global teams and potentially clients and suppliers .
• Customer service excellence.
• Reasonable proficiency in MS Office productivity tools such as Excel.
• Experience working in the Event Management industry a plus.
• Should be comfortable to work in a Hybrid mode.
• Must be willing to work in EMEA shifts.

Location

Gurgaon, India

The #TeamGBT Experience

• Work and life: Find your happy medium at Amex GBT.
• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

A ll applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

We are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.