Crewing HR Executive (Seafarer) - Shipping _ Govandi

Executive Ship Management (ESM); Navi Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

Executive Ship Management (ESM) in Mumbai is seeking a Crewing HR Executive (Seafarer) to recruit seafarers in line with company criteria. You will verify certifications, screening candidates, and maintain Phoenix records while ensuring budget adherence.

Key duties include contacting applicants, guiding senior officers through OC-09 paperwork, and coordinating logistics for courses and travel in collaboration with Manning Superintendents and CTO, ensuring timely recruitment and accurate

Qualifications

• Min. 1-2 years in sourcing profiles of seafarers.
• Experience sourcing in shipping, mainly officers/engineers.
• Experience negotiating with seafarers.

Responsibilities

• Call applicants from the database and meet targets.
• Screen applications per guidance from Superintendent.
• Ensure OC-09 forms completed; collect signatures.
• Update Phoenix system with applicant status.
• Assist Manning Superintendents with scheduling courses.
• Coordinate travel and accommodation for courses.
• Collaborate with CTO to schedule courses for officers/engineers.
• Ensure recruitment follows budget constraints and matrix.
• Follow up with ex-hands to smooth recruitment processes.
• Prepare regular recruitment reports and update software.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Teamwork

Problem-Solving

Adaptability

Tools

Microsoft Office Suite

Job description

POSITION - Crewing HR Executive (Seafarer) - Govandi _ Mumbai

REPORTING TO - Manager Fleet Personnel (Recruitment)

DEPARTMENT - Crewing

GENDER - Male / Female

OBJECTIVE

• The Executive HR (Seafarers) is responsible for the recruitment of seafarers according to the company selection criteria.
• This includes ensuring that recruits possess the proper certifications and ensuring that recruitment processes are within the budgetary limits set by management.
• Additionally, the role involves the preparation of recruitment reports and maintaining up-to-date software records.

SUMMARY

• The Executive HR (Seafarers) is responsible for recruiting seafarers according to the company's selection criteria, ensuring proper certifications, and adhering to budget constraints.
• Key duties include contacting and screening applicants, ensuring senior officers complete required documentation, and updating the Phoenix system.
• The role also involves assisting in scheduling mandatory courses for officers/engineers and coordinating logistics (travel and accommodation) in collaboration with the CTO.

EXPERIENCE

• Min. 1-2 Years in Sourcing profiles of Seafarer.
• Proven experience in Sourcing in the Shipping Industry (mainly Officers/Engineers)
• Experience in negotiating with Seafarers.

ROLES & RESPONSIBILITIES

• Call new applicants from the available database and meet the calling targets assigned by the team leader.
• Screen applications according to guidance from the Superintendent.
• Ensure all senior officers complete the OC-09 form, either by visiting the office or submitting it via email. Collect necessary signatures from the officers during their visit.
• Update the Phoenix system with the status of new applicants as contact is established with senior officers.
• Assist Manning Superintendents with scheduling prerequisite courses for officers and engineers.
• Coordinate logistics for course attendance, including travel and accommodation bookings.
• Work closely with the Chief Technical Officer (CTO) to ensure smooth planning and scheduling of courses for officers/engineers.
• Ensure that recruitment follows the companys budgetary constraints and recruitment matrix.
• Follow up with ex-hands to ensure smooth recruitment processes and maintain records.
• Prepare regular reports related to recruitment activities and ensure software updates are maintained.

TECHNICAL SKILLS

Microsoft Office Suite (Word, Excel, etc.): Skills in preparing reports, managing data, and communicating effectively via email and documents

SOFT SKILLS

• Communication Skills: The ability to effectively communicate with applicants, senior officers, and team members via phone, email, and in-person interactions.
• Organizational Skills: Strong ability to manage multiple tasks such as recruitment, scheduling, and logistics coordination, ensuring everything is done on time and efficiently.
• Attention to Detail: Ensuring that all documentation, forms, and recruitment processes are completed accurately and in compliance with company standards.
• Teamwork: Collaborating closely with other departments, such as Manning Superintendents and the Chief Technical Officer, to coordinate course planning and logistics.
• Problem-Solving: Ability to handle issues that may arise in the recruitment process, finding effective solutions in a timely manner.
• Adaptability: Flexibility to work with international time zones.