Crew Coordinator

V.Group; Mumbai; On-site; INR 279,000 - 446,000; Full time

Job summary

V.Group in Mumbai is seeking an organized Crew Administration Assistant to manage pre-joining formalities for joining crew, verify all documents, and oversee training enrollments.

The role requires coordinating visa processing, maintaining accurate ShipSure Crewing records, handling flag state applications, and providing essential support to the Crew Supply Manager to ensure timely, compliant operations.

Qualifications

• Must possess at least a Vocational Diploma / Short Course Certificate or a Bachelor's/College Degree from any field.

Responsibilities

• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required.
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.

Skills

Interpersonal skills

Communication skills

Organisation

Planning

Attention to detail

Deadline management

Computer literacy

Education

Vocational diploma / short course certificate

Bachelor's/College degree

Job description

• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required.
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.

• Must posses at least a Vocational Diploma / Short Course Certificate, Bachelor's/College Degree from any field
• Good computer operating skills including word processing and spreadsheet experience.
• Excellent interpersonal skills with the ability to engage and interact with people at all levels.
• Keen attention to details
• Excellent communication (oral and written) skills.
• Thorough awareness and good understanding of cultural and diversity issues.
• Good organisational and planning skills.
• Proven ability to work to, and meet, tight deadlines.

• Relevant experience in a similar role preferably in Subsea/Marine/Offshore Construction Industry.