Crew Coordinator

V.Group; Maharashtra; On-site; INR 350,000 - 520,000; Full time

Job summary

V.Group is seeking a proactive Crew Coordinator to manage the mobilization of seafarers, coordinate training and medical provisions, and ensure all pre-joining documents are complete. The role involves maintaining records, liaising with flag states, and providing administrative support to the Crew Cell.

Ideal candidates will have a Vocational Diploma or Bachelor’s degree, strong organizational skills, and excellent communication abilities to engage with people at all levels.

Qualifications

• Must hold a Vocational Diploma / Short Course Certificate or Bachelor’s degree.
• Good computer skills including Word, Excel, and data entry.
• Excellent interpersonal and communication abilities across levels.

Responsibilities

• Oversee visa processing and joining formalities for crew.
• Coordinate with training centres and medical providers as needed.
• Prepare and verify pre-joining documents and certifications.
• Maintain contact with personnel during mobilization and leave.
• Manage training enrollments and updates in systems like ShipSure Crewing.
• Process flag state documents and maintain control procedures.
• Provide administrative support to Crew Cell and related managers.
• Handle additional tasks as assigned by Crew Supply Manager.

Skills

Interpersonal skills

Attention to detail

Organizational skills

Communication skills

Education

Vocational Diploma / Short Course Certificate

Bachelor’s degree

Tools

Microsoft Office

Job description

Location Country

India

Work Location

Mumbai

Who are V?

As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

The Crew Coordinator will be responsible for the execution of the mobilization process of seafarers of particular nationalities. The role is also responsible for coordinating with training centres and medical providers when necessary as well as contacting seafarers on the process of mobilization.

Key Responsibilities And Tasks

• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required.
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Must posses at least a Vocational Diploma / Short Course Certificate, Bachelor’s/College Degree from any field
• Good computer operating skills including word processing and spreadsheet experience.
• Excellent interpersonal skills with the ability to engage and interact with people at all levels.
• Keen attention to details
• Excellent communication (oral and written) skills.
• Thorough awareness and good understanding of cultural and diversity issues.
• Good organisational and planning skills.
• Proven ability to work to, and meet, tight deadlines.

Desirable

• Relevant experience in a similar role preferably in Subsea/Marine/Offshore Construction Industry.