Corporate Secretary

91Springboard

Mumbai

On-site

INR 900,000 - 1,700,000

Full time

5 days ago

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Job summary

91Springboard Business Hub Private Limited is seeking a Company Secretary to manage end-to-end secretarial functions for the group, including Board meetings, minutes, notices and statutory records. You will ensure MCA/ROC filings and compliance under the Companies Act, 2013, across entities in India and support ESOP governance.

The role requires coordinating with directors, shareholders, auditors and overseas advisors, with strong drafting and calendar management skills to mitigate governance

Qualifications

Solid knowledge of Companies Act, 2013 and Secretarial Standards.
Experience in drafting board/minutes/resolutions and maintaining statutory registers.
Capable of coordinating governance with directors, auditors and overseas advisors.

Responsibilities

End-to-end secretarial management for group entities including Board/Committee Meetings and AGMs.
Prepare agendas, notices, resolutions, minutes and attendance records.
Ensure timely MCA/ROC filings and compliance.
Maintain comprehensive secretarial calendars across entities.
Coordinate changes to directors, shareholding and other corporate actions.
Support ESOP records and governance reporting; liaise with overseas service providers.

Skills

Secretarial governance

Board meeting management

Drafting skills

Stakeholder coordination

Education

CS/ICSI qualified

Tools

MS Office

Google Workspace

MCA/ROC portals

Job description

Group Company: 91Springboard Business Hub Private Limited

Designation:Company Secretary

Independently manage end-to-end secretarial functions, including Board Meetings, Committee Meetings, General Meetings and AGMs.

Prepare and coordinate agendas, notices, Board/Shareholder resolutions, minutes, attendance records, statutory registers and related corporate records.

Ensure timely statutory filings and compliances under the Companies Act, 2013 and applicable rules, including MCA/ROC filings.

Maintain and monitor a comprehensive secretarial and corporate compliance calendar across group entities.

Handle changes relating to directors, shareholding, authorised capital, allotments/transfers of securities and other corporate actions.

Coordinate with Directors, shareholders, statutory auditors, consultants and external Company Secretaries for corporate governance matters.

Support maintenance of ESOP-related corporate records, approvals and statutory compliances.

Working knowledge of FEMA/RBI-related corporate filings and cross-border shareholding matters would be preferred.

Should have broad working knowledge of Singapore corporate secretarial requirements and be capable of coordinating with Singapore-based corporate secretarial service providers for Board, shareholder, annual return and other statutory matters.

Ability to independently track compliances and flag governance or statutory risks to the Legal/Management team.

Primary Responsibilities:

Strong knowledge of the Companies Act, 2013, Secretarial Standards (SS-1 and SS-2) and MCA/ROC compliance requirements.

Strong drafting skills for Board/Committee minutes, resolutions, notices, explanatory statements, authority letters and other corporate documents.

Ability to independently plan and conduct Board Meetings, AGMs/EGMs and circular resolutions.

Strong understanding of corporate governance processes and maintenance of statutory registers and records.

Ability to build, maintain and monitor entity-wise compliance calendars and trackers.

Working understanding of FEMA, RBI filings and foreign shareholding/cross-border corporate structures.

Working knowledge of Singapore Companies Act / ACRA-related secretarial processes and ability to work effectively with overseas corporate secretarial advisors.

High attention to detail, documentation discipline and ability to manage multiple legal entities and deadlines simultaneously.

Strong stakeholder management and coordination skills with Directors, Finance, Legal, auditors, external consultants and overseas service providers.

Proficiency in MS Office / Google Workspace and familiarity with MCA and other statutory filing portals.

Ability to work independently, take ownership of statutory timelines and provide clear compliance status updates to management.

Additional Responsibilities:NA

Reporting Team