Company Secretary

BHIVE Workspace; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

BHIVE Workspace is seeking a qualified Company Secretary to support corporate secretarial functions in Bengaluru. The role involves ensuring compliance, preparing board and general meeting materials, drafting resolutions, and maintaining statutory records under the Companies Act, 2013.

You will coordinate with cross-functional teams, handle MCA filings, and assist with corporate actions for group entities and LLPs. Prior internship in secretarial is preferred.

Qualifications

• Qualified Company Secretary and ICSI Associate Member.
• Knowledge of the Companies Act, 2013 and LLP Act and applicable rules.
• Familiarity with MCA portal filings and corporate secretarial documentation.
• Ability to manage multiple deadlines with attention to detail.
• Proficient in MS Excel, Word, PowerPoint and document management systems.
• Willing to learn, take ownership and work with cross-functional teams.
• Prior internship or practical training in a corporate secretarial department.
• Basic understanding of LLP compliances, FEMA, SEBI regulations and governance.
• Ability to work in a fast-paced, growing organisation.

Responsibilities

• Corporate Secretarial Compliance
• Assist in convening Board Meetings, Committee Meetings, and General Meetings, including notices, agendas, minutes
• Assist in drafting Board Resolutions, Shareholders’ Resolutions, and other corporate documents
• Maintain statutory registers, minutes books, and records as prescribed under the Companies Act, 2013
• Assist in monitoring statutory compliance requirements and compliance trackers
• Support preparation of documents for private placements, preferential allotments and securities actions
• Maintain and update corporate records for group companies and LLPs
• Coordinate with RTA/NSDL/CDSL for corporate actions and ISIN applications
• Maintain records relating to shareholders, share capital, and dematerialisation of securities
• ROC and MCA filings
• Preparation and filing of statutory forms with MCA (AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, MGT-14, etc.)
• Support annual filings, event-based filings, and maintenance of corporate records
• Coordinate with external consultants and practising Company Secretaries for certification and filing requirements
• Coordinate with internal teams to obtain information for statutory compliances
• Track filing deadlines, documentation requirements, and pending actions
• Prepare periodic compliance status reports for management
• Maintain organised digital and physical records of statutory documents

Skills

Attention to detail

Deadline management

Team collaboration

Education

Qualified Company Secretary; ICSI Associate Member

Tools

MS Excel

MS Word

PowerPoint

Document management systems

Job description

Responsibilities

• Corporate Secretarial Compliance


• Assist in convening Board Meetings, Committee Meetings, and General Meetings,


• including preparation of notices, agendas, and minutes.


• Assist in drafting Board Resolutions, Shareholders’ Resolutions, and other corporatedocuments.


• Maintain statutory registers, minutes books, and other records as prescribed under theCompanies Act, 2013.


• Assist in monitoring statutory compliance requirements and maintaining compliancetrackers.


• Support preparation of documents relating to private placements, preferential


• allotments and securities-related corporate actions.


• Assist in maintaining and updating corporate records for group companies and LLPs.


• Coordination with RTA/NSDL/CDSL for corporate actions and ISIN applications.


• Assist in maintaining records relating to shareholders, share capital, anddematerialisation of securities.


• ROC and MCA Filings


• Assist in preparation and filing of statutory forms with the Ministry of Corporate Affairs (MCA), including AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, MGT-14, and other applicableforms.


• Support annual filings, event-based filings, and maintenance of corporate records.


• Coordinate with external consultants and practising Company Secretaries forcertification and filing requirements.


• Coordination and Reporting


• Coordinate with internal finance, legal, HR and other teams to obtain informationrequired for statutory compliances.


• Track filing deadlines, documentation requirements, and pending action items.


• Assist in preparing periodic compliance status reports for management.


• Maintain organised digital and physical records of statutory documents.

Qualification & Experience

• Qualified Company Secretary and Associate Member of ICSI.


• Basic knowledge of the Companies Act, 2013 and LLP Act and applicable rules.


• Familiarity with MCA portal filings and corporate secretarial documentation.


• Strong attention to detail and ability to manage multiple deadlines.


• Proficiency in MS Excel, Word, PowerPoint, and document management systems.


• Willingness to learn, take ownership of assigned responsibilities, and work collaboratively with cross-functional teams.


• Prior internship or practical training experience in a corporate secretarial department or with a practising Company Secretary.


• Basic understanding of LLP compliances, FEMA, SEBI regulations, and corporate governance practices.


• Ability to work in a fast-paced, growing organisation.