coordinator

Trinity Life Sciences; Haryana; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Trinity Life Sciences is seeking a Recruitment Operations Coordinator to support the end-to-end recruiting lifecycle from requisition creation to onboarding handoff. You will post jobs, maintain candidate records in the ATS, and ensure data accuracy while coordinating interviews across multiple time zones.

You will work with HR, HRIS, onboarding, and vendor partners to ensure smooth delivery, maintain compliance, and support data-driven recruiting through trackers and dashboards.

Qualifications

• Bachelor’s or Master’s degree in HR, Business Administration, Psychology, or related field.
• 2–4 years of experience in HR operations, recruitment coordination, shared services, or administrative support.
• Basic understanding of recruitment lifecycle and HR processes.
• Experience with Microsoft Office tools (Excel, Word, Outlook, PowerPoint).
• Familiarity with ATS or HR systems preferred.

Responsibilities

• Provide administrative and operational support across the recruitment lifecycle from requisition to onboarding handoff.
• Assist in job posting on internal and external platforms per process.
• Maintain candidate records in ATS/HR systems and ensure data accuracy.
• Schedule interviews across time zones and coordinate logistics.
• Support offer letters and pre-employment documents and track completion.
• Maintain documentation and compliance, upload records, and support audits.
• Prepare recruitment trackers, dashboards, and reports.
• Serve as first contact for routine recruitment queries from recruiters, candidates, and hiring managers.

Skills

Recruitment coordination

ATS knowledge

Stakeholder support

Data management

Process improvement

Reporting dashboards

Education

Bachelor’s degree

Master’s degree

Tools

MS Office

Workday

Job description

About This Role

This is an important role in managing talent acquisitions operations in a shared services model. This role will primarily support US, UK and Mexico. Work Shift – EST

Key Responsibilities

Recruitment Operations Support

• Provide administrative and operational support across the recruitment lifecycle, from requisition creation to onboarding handoff.
• Support job posting activities on internal and external platforms as per defined process.
• Assist in creating and maintaining candidate records in the Applicant Tracking System (ATS) and HR systems.
• Ensure recruitment-related data is updated accurately and in a timely manner.

Interview Coordination

• Schedule interviews between candidates, recruiters, and hiring managers across time zones where applicable.
• Manage interview logistics including calendar invites, meeting links, room bookings, and panel coordination.
• Communicate interview schedules and instructions clearly to candidates and internal stakeholders.
• Rescheduling interviews as needed and ensure seamless coordination.

Offer and Pre-Employment Administration

• Support preparation of offer letters and related hiring documentation.
• Track completion of documents required for offer release and pre-joining formalities.
• Coordinate with candidates on submission of required documents and forms.
• Liaise with background verification, onboarding, and HR operations teams for smooth process closure.

Process and Compliance Management

• Ensure all recruitment transactions are processed in line with company policies, service level agreements, and compliance requirements.
• Maintain confidentiality of candidate and employee information.
• Support audit readiness by maintaining proper documentation and recruitment records.
• Follow standard operating procedures and elevate exceptions or issues in a timely manner.

Reporting and Data Management

• Prepare and maintain recruitment trackers, dashboards, and reports.
• Monitor recruitment process metrics such as interview scheduling turnaround time, offer release timelines, and status updates.
• Highlight data discrepancies and support cleanup activities in systems and trackers.

Stakeholder Support

• Serve as a first point of contact for routine talent acquisition operations queries from recruiters, candidates, and hiring managers.
• Provide timely and professional responses to queries on interview scheduling, documentation, and recruitment process steps.
• Work closely with recruiters, other HR shared services team, HRIS, onboarding, and vendor partners to ensure smooth delivery.

Strong knowledge of using an ATS or HR system

• Ensure all processes and data points are updated in Workday
• Make sure that data quality is high and there are zero mistakes in the information input into the system
• Should have input, implemented or have a strong knowledge of Talent Acquisition HCM/ Workday TA module.

Continuous Improvement

• Identify opportunities to improve efficiency, candidate experience, and process accuracy.
• Support implementation of process improvements, templates, and standard work instructions.
• Participate in team meetings, training, and knowledge-sharing sessions.

Required Qualifications

• Bachelor’s / Master’s degree in Human Resources, Business Administration, Psychology, or a related field.
• 2–4 years of experience in HR operations, recruitment coordination, shared services, or administrative support.
• Basic understanding of recruitment lifecycle and HR processes.
• Experience working with Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint.
• Familiarity with ATS or HR systems is preferred.