Contracts Engineer

Esson Landmarks And Ventures; Pune District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Esson Landmarks And Ventures in Pune seeks a Contract Engineer to source, evaluate, and manage contractors for construction projects, supervise tenders, negotiate terms, and ensure regulatory and company compliance. You will oversee contractor performance, administer work orders in the ERP Highrise system, maintain records, and drive improvements through structured reviews.

The ideal candidate has a Civil Engineering or related degree and at least five years of contract administration or

Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, or a related field.
• Minimum 5 years of experience in contract administration, procurement, or construction project management.
• Strong understanding of construction contracts, tendering processes, and negotiation strategies.
• Excellent analytical skills and ability to assess contractor performance.
• Proven experience in managing contractor relations, including resolving disputes and performance issues.
• Proficiency in using ERP Highrise system (Kanixx), project management software, and MS Office Suite.
• Strong attention to detail and ability to multitask effectively in a fast-paced environment.
• Knowledge of construction laws, standards, and regulations is essential.
• Excellent communication, interpersonal, and negotiation skills.

Responsibilities

• Source and select contractors for projects.
• Oversee tendering process and negotiate terms.
• Issue work orders and ensure ERP entry with proper approvals.
• Monitor contractor performance and enforce contract terms.
• Address performance issues and initiate corrective actions.
• Prepare termination notices and documentation when needed.
• Maintain organized records of communications, orders, and reports.

Skills

Contract management

Tendering

Negotiation

Contractor management

Analytical thinking

ERP Highrise

Education

Bachelor's degree in Civil Engineering / Construction Management / Quantity Surveying

Tools

ERP Highrise (Kanixx)

MS Office Suite

Project management software

Job description

Company Profile:

Welcome to Esson landmarks & Ventures Pvt Ltd, a leading force in real estate. Specializing in residential and commercial Real estate, we redefine industry standards with innovation and excellence. At Esson, integrity, professionalism, and client satisfaction are paramount. We pride ourselves on integrity, professionalism, and a customer-centric approach.

Join us and shape the future of real estate in a dynamic environment where your contributions make a difference.

Job Overview:

The Contract Engineer will be responsible for sourcing, evaluating, and managing contractors for construction projects. This includes overseeing the tendering process, negotiating contract terms, monitoring contractor performance, and ensuring compliance with all relevant regulations and company standards. The ideal candidate will have strong analytical skills, attention to detail, and the ability to manage multiple projects efficiently.

Key Responsibilities:

Contractor Sourcing & Selection

• Receive requests for contractor sourcing from the Project In-Charge or Head of Department (HOD).
• Identify and source potential contractors for projects, based on requirements and scope.
• Collect all necessary documentation and verify contractors statutory compliance.
• Shortlist the top 3 contractors based on evaluation criteria.
• Evaluate contractors’ qualifications, experience, and capabilities to ensure they meet the project’s requirements.

Tendering & Negotiation

• Send out tender invitations and inquiry letters to shortlisted contractors.
• Organize and hold negotiation meetings with potential contractors to discuss terms, pricing, and scope.
• Analyze negotiation results and compare them with internal rate analysis based on current market rates and project scope.
• Organize meetings to finalize terms and conditions with contractors.
• Submit a comparison statement of contractor bids to management for review and approval.

Awarding Contracts

• Issue work orders to contractors after obtaining management approval.
• Ensure contractor work orders are approved, entered into the ERP system, and copies are circulated to all relevant authorities.

Performance Monitoring & Reporting

• Regularly analyse contractor performance data and monitor adherence to work order terms.
• Receive and review performance reports from project heads regarding contractor output and quality.
• Organize counselling meetings with contractors, addressing any performance issues and ensuring acknowledgment of agreed improvements.
• Evaluate poor performers and initiate corrective action where necessary.

Handling Poor Performance

• Analyse performance data to identify contractors with consistent poor performance and payment issues.
• Submit detailed reports to management outlining issues and seeking decisions on potential termination of the contract.
• Issue warning letters and notifications to non-compliant contractors, following up with termination notices when necessary, as recommended by management.

Termination & Documentation

• Document reasons for contractor termination, ensuring all relevant details are captured for future reference.
• Update all relevant ERP/Highrise data to reflect contract terminations and ensure proper records are maintained.
• Formally terminate work orders and seek written acceptance from contractors.

General Responsibilities

• Ensure all contractor agreements comply with legal and regulatory requirements.
• Maintain organized records of contractor communications, work orders, and performance reports.
• Assist in any other contract management-related tasks as needed to ensure successful project delivery.

Required Qualifications:

Education

• Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, or a related field.

Experience

• Minimum 5 years of experience in contract administration, procurement, or construction project management, preferably within the real estate or construction industry.

Skills & Competencies

• Strong understanding of construction contracts, tendering processes, and negotiation strategies.
• Excellent analytical skills and ability to assess contractor performance.
• Proven experience in managing contractor relations, including resolving disputes and performance issues.
• Proficiency in using ERP Highrise system (Kanixx), project management software, and MS Office Suite.
• Strong attention to detail and ability to multitask effectively in a fast-paced environment.
• Knowledge of construction laws, standards, and regulations is essential.
• Excellent communication, interpersonal, and negotiation skills.