Consultant- HR Operations & Talent Acquisition Specialist

Flexing It; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Flexing It seeks an proactive HR Operations Specialist to own core HR processes in a leading health and safety organization. The role covers end-to-end HR operations, payroll coordination, and lifecycle governance, with focus on process improvements and policy enhancements.

Responsibilities include recruitment support, POSH governance, compliance with Labour Codes, and shaping strategic HR initiatives while building a strong employee lifecycle foundation.

Responsibilities

• Lead end-to-end HR operations, including payroll coordination, employee lifecycle management, visa and new joiner processes, HR documentation and statutory compliance.
• Manage POSH processes, documentation, coordination, records, and governance support to ensure adherence to requirements.
• Ensure accuracy, timeliness, and discipline across all HR operations and lifecycle processes.
• Maintain and regularly update the office noticeboard with relevant HR communications and statutory notices.

Job description

Our client, World's leading health and safety organization is looking for a proactive HR Operations Specialist who goes beyond execution and brings a strong problem-solving and process improvement mindset. This role will own core HR operations while independently driving enhancements across systems, policies, and employee lifecycle processes.

Key Responsibilities

Talent Acquisition

• Lead the end-to-end recruitment process, from sourcing and screening candidates to coordinating interviews, selection, and offer rollout.
• Partner with hiring managers and department heads to understand workforce requirements, define candidate profiles, and deliver high-quality talent aligned with business needs.
• Develop and refine job descriptions, manage job postings across relevant channels, and drive initiatives to strengthen the organisation’s talent attraction efforts.
• Manage relationships with recruitment agencies, review and screen profiles received through agencies and other sourcing channels, assess candidates against the relevant JD, and share shortlisted profiles with hiring managers based on suitability.
• Drive the Employee Referral Programme, developing initiatives to encourage employees to actively refer relevant talent from their professional networks.
• Lead end-to-end campus recruitment initiatives, including understanding resource requirements with department heads, identifying and engaging relevant campuses, conducting pre-placement talks, and developing appropriate candidate assessment processes.
• Build and maintain a proactive talent pipeline through campus engagement, employee referrals, professional networking, and other strategic sourcing channels.
• Track and analyse key Talent Acquisition metrics, including time-to-fill, cost-per-hire, offer-to-join ratio, and quality of hire, using insights to identify gaps and drive continuous improvements in recruitment processes.

HR Operations

• Manage end-to-end HR operations, including payroll coordination, employee lifecycle -letter drafting- visa and new joiners, management, HR documentation, and statutory compliance.
• Manage the POSH process, including documentation, coordination, records, and governance support, ensuring adherence to organisational requirements.
• Ensure accuracy, timeliness, and process discipline across all HR operations and employee lifecycle processes.
• Maintain and regularly update the office noticeboard with relevant employee communications, HR updates, and statutory notices.

Labour Code Compliance

• Support the implementation and adoption of applicable Labour Codes, ensuring full compliance with statutory requirements and adherence to prescribed timelines, with no deviations.

Strategic Initiatives (Future role)

• Identify and onboard new external partners (e.g., banking, HRMS, benefits) to strengthen employee offerings
• Evaluate current HRMS, build understanding of existing limitations, and drive recommendations for system upgrade/optimization

Performance Management Support

• Support end-to-end PMS cycle including communication, documentation, tracker management, and releasing letters centrally to all employees (Mid year & Annual PRP)
• Ensure timely execution and process adherence across performance cycles