Company Secretary CS

GNA Energy; Gurugram District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

GNA Energy is seeking a Company Secretary to lead statutory compliance, governance, and ROC filings for our Gurgaon-based offices. You will manage board and shareholder meetings, maintain statutory records, and coordinate with regulators.

The ideal candidate holds CS (ICSI) qualification with 2-3 years of relevant experience, strong drafting skills, and proficiency in MCA portal operations. Experience with secretarial software and MS Office is preferred.

Qualifications

• CS (ICSI) qualification is mandatory.
• 2–3 years of professional experience as a Company Secretary or in a similar role.
• Strong understanding of Companies Act, ROC filings, MCA portal.
• Proficiency in drafting resolutions, minutes, notices, and compliance docs.
• Familiar with secretarial software/tools and MS Office.
• Excellent communication and attention to detail.
• Ability to work independently and manage multiple deadlines.
• Strong organisational and documentation skills.
• High ethical standards and professionalism with confidential information.

Responsibilities

• Ensure compliance with Companies Act 2013 and Secretarial Standards.
• Prepare and maintain statutory registers, minute books, resolutions.
• Draft and file ROC/MCA filings (AOC-4, MGT-7, PAS, DIR forms).
• Organise Board, Committee and General Meetings with notices and agendas.
• Coordinate with auditors, regulatory bodies, and internal teams.
• Support in drafting agreements and internal policies.
• Monitor legal/regulatory changes and advise management.
• Maintain documentation and internal controls.
• Assist in corporate restructuring and share-related docs.
• Maintain confidentiality across secretarial practices.

Skills

Communication skills

Attention to detail

Organisational skills

Documentation skills

Independence & deadlines management

Education

CS (ICSI)

Tools

MS Office

Secretarial software/tools

Job description

Role

Company Secretary (CS)

Department

Compliance & Legal

Employment Type

Full-Time

Experience

2-3 Years

Location

Sector 54, Gurgaon

About Us

GNA Energy is a dynamic and innovative company working towards building an over-the-counter (OTC) platform that connects potential buyers and sellers of electricity. Our mission is to bring transparency, efficiency, and innovation to the power market ecosystem.

We are expanding our corporate governance function and looking for a dedicated Company Secretary who can support compliance, secretarial documentation, and statutory processes for the organisation.

Job Summary

As a Company Secretary, the candidate will be responsible for handling statutory compliance, corporate governance, and ROC filings. You will manage Board and shareholder meetings, maintain statutory records, and coordinate with regulatory authorities. If you have strong drafting skills, knowledge of company law, and a passion for governance, GNA invites you to contribute your expertise to support our organisation's legal and statutory frameworks.

Key Responsibilities

• Ensure compliance with the Companies Act, 2013 and Secretarial Standards
• Prepare, maintain, and update statutory registers, minute books, resolutions, and legal documents
• Draft and file ROC/MCA event-based and annual filings (AOC-4, MGT-7, PAS, DIR-related forms, etc.)
• Organise and manage Board Meetings, Committee Meetings, and General Meetings - including drafting of notices, agendas, and minute
• Coordinate with auditors, consultants, regulatory bodies, and internal teams for compliance matters
• Support in drafting agreements, declarations, and internal policies
• Monitor changes in legal/regulatory frameworks and advise management accordingly
• Ensure proper documentation, record keeping, and adherence to internal controls
• Assist in corporate restructuring, share-related documentation, and statutory reporting (where applicable)
• Maintain confidentiality and compliance discipline across all secretarial practices

Qualifications

• CS (ICSI) - mandatory
• 2-3 years of professional experience as a Company Secretary or in a similar secretarial/compliance role
• Strong understanding of Companies Act, ROC filings, and MCA portal operations
• Proficiency in drafting resolutions, minutes, notices, and compliance documentation
• Familiarity with secretarial software/tools and MS Office
• Excellent communication skills and attention to detail
• Ability to work independently and manage multiple statutory deadlines
• Strong organisational and documentation skills
• High ethical standards and professionalism in handling confidential information