Company Secretary

Ethara AI; Gurugram District; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Ethara AI is seeking a proactive Company Secretary to manage statutory, regulatory, and governance compliance for a fast-growing startup in Gurgaon, India. The role suits a CS with around 2 years post-qualification experience and comfort with a lean CS function in a high-growth setting.

The individual will handle end-to-end compliance, draft key corporate documents, support fundraising and ESOP administration, and liaise with regulators and auditors while advising leadership on governance best

Qualifications

• Qualified CS with 2+ years post-qualification experience.
• Startup/high-growth experience preferred and lean CS function experience valued.
• Strong knowledge of Companies Act 2013 and familiarity with SEBI (LODR), FEMA, and related regulations.
• Experience with ESOP administration, cap table management, and investor/board documentation a plus.
• Excellent drafting, communication, and stakeholder-management skills.
• Ability to work independently, manage multiple priorities, and adapt to fast-changing business needs.
• Proficiency with MCA21 portal, XBRL filings, and MS Office/Google Workspace.

Responsibilities

• Ensure end-to-end compliance with Companies Act 2013, SEBI regulations (if applicable), FEMA, and other corporate laws.
• Draft and vet resolutions, agreements, contracts, and other corporate-legal documents with stakeholders and external counsel.
• Support fundraising rounds, ESOP administration, cap table management, and investor documentation.
• Liaise with regulatory authorities, auditors, legal advisors, and registrars on compliance and governance matters.
• Advise leadership on governance best practices, related-party transactions, and secretarial standards.
• Manage share allotments, transfers, buybacks, and other securities-related compliance.
• Stay updated on changes in company law, SEBI/RBI guidelines, and proactively flag compliance risks.
• Coordinate transitions from LLP to a company.
• Coordinate due diligence processes for fundraising, M&A, or other corporate transactions.

Skills

Company Secretary

ICSI membership

Regulatory compliance

Governance

Drafting

Startup experience

Education

Qualified Company Secretary (ICSI Associate/Fellow)

Tools

MCA21 portal

XBRL

MS Office / Google Workspace

Job description

Location: [Gurgaon, India] | Experience: 1-2 Years | Employment Type: Full-Time

Role Overview

We are looking for a proactive and detail-oriented Company Secretary to manage our organization's statutory, regulatory, and corporate governance compliance. This role is ideal for a qualified CS with around 2 years of post-qualification experience who is comfortable working in a fast-paced, high-growth environment. Prior exposure to a startup or high-growth company — where the CS function is lean, ownership is high, and priorities shift quickly — is strongly preferred.

Key Responsibilities

• Ensure end-to-end compliance with the Companies Act, 2013, SEBI regulations (if applicable), FEMA, and other corporate laws applicable to the business.
• Draft and vet resolutions, agreements, contracts, and other corporate-legal documents in coordination with internal stakeholders and external counsel.
• Support fundraising rounds, ESOP administration, cap table management, and investor documentation — common needs in startup environments.
• Liaise with regulatory authorities, auditors, legal advisors, and registrars on compliance and governance matters.
• Advise the leadership team and founders on corporate governance best practices, related-party transactions, and secretarial standards.
• Manage share allotments, transfers, buybacks, and other securities-related compliance.
• Keep the organization updated on changes in company law, SEBI/RBI guidelines, and other applicable regulations, and proactively flag compliance risks.
• Coordinate transitions from LLP to a company.
• Coordinate due diligence processes for fundraising, M&A, or other corporate transactions as needed.

Qualifications

• Qualified Company Secretary (Associate/Fellow Member of ICSI).
• 2+ years of post-qualification experience in a company secretarial or corporate compliance role.
• Prior experience at a startup, scale-up, or high-growth company is strongly preferred; candidates who have single-handedly managed the CS function in a lean team will stand out.
• Sound working knowledge of the Companies Act, 2013, and familiarity with SEBI (LODR), FEMA, and related regulations.
• Experience with ESOP administration, cap table management, and investor/board documentation is a plus.
• Strong drafting, communication, and stakeholder-management skills — comfortable working directly with founders and leadership.
• Ability to work independently, manage multiple priorities, and adapt to fast-changing business needs.
• Proficiency with MCA21 portal, XBRL filings, and MS Office/Google Workspace.

What We Offer

• Direct exposure to leadership and a seat at the table on key corporate decisions.
• Ownership of compliance and governance function from an early stage.
• A fast-paced, high-growth environment with opportunities to build processes from the ground up.
• Competitive compensation, in line with experience and market standards.