Company Secretary

Allcargo Terminals; Maharashtra; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Allcargo Terminals Ltd is seeking a Company Secretary in Mumbai to join the Secretarial team. You will assist in ensuring compliance with Companies Act 2013, SEBI regulations, listing requirements and corporate governance standards.

The ideal candidate holds ICSI membership, a law/commerce/business admin degree, and 5–8 years of relevant experience; LLB is a plus. This is an on-site role based in Santacruz, Mumbai.

Qualifications

• Bachelor’s degree in law/commerce/business administration or equivalent preferred.
• LLB qualification will be an added advantage.
• Required experience: 5 to 8 years.
• Role supports compliance with Companies Act, SEBI and listing requirements.

Responsibilities

• Assist in compliance with Companies Act, SEBI regulations, listing requirements and related rules.
• Support LO DR and other SEBI regulations (LODR) and other SEBI rules.
• Prepare and finalize agendas, notices, notes and minutes for Board, Board Committees and General Meetings.
• Coordinate with directors, senior management and departments for board papers.
• Maintain statutory registers, records and minutes in accordance with applicable laws.
• Assist in preparation and filing of statutory and regulatory forms with MCA/ROC, SEBI and stock exchanges.
• Coordinate timely disclosures to stock exchanges, including governance related disclosures.
• Assist in annual report processes including Corporate Governance Report and Board's Report.
• Assist with director-related matters and maintain records of directors and senior management.

Skills

ICSI member

Company secretarial

Governance

Education

Bachelor’s degree in law/commerce/business administration

LLB (added advantage)

Job description

Company Secretary

• Job Title: Secretarial, CFS Corporate
• Location: Santacruz Mumbai
• Qualification: Associate/Fellow Member of the Institute of Company Secretaries of India (ICSI).
• Bachelor’s degree in law/commerce/business administration or equivalent preferred.
• LLB qualification will be an added advantage.
• Required experience range: 5 to 8 years
• Targeted industry: Logistics/supply chain
• Department: Secretarial

Roles & Responsibilities:

• Assist the Company Secretary in ensuring compliance with the Companies Act, 2013, SEBI regulations, listing requirements, and applicable rules and regulations.
• Support compliance with SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (LODR) and other applicable SEBI regulations.
• Assist in preparation and finalisation of agendas, notices, notes and minutes for:
• Board Meetings
• Board Committees
• General Meetings
• Postal Ballot proceedings
• Coordinate with directors, senior management and various departments for preparation of Board/Committee agenda papers.
• Maintain statutory registers, records and minutes in accordance with applicable laws.
• Assist in preparation and filing of statutory and regulatory forms with MCA/ROC, SEBI and Stock Exchanges.
• Coordinate timely disclosures to stock exchanges, including disclosures relating to material events, corporate actions, shareholding, governance matters and other applicable requirements.
• Assist in ensuring compliance with related-party transaction requirements, including preparation of agendas, disclosures and approvals.
• Support the annual report process, including preparation/review of the Corporate Governance Report, Board's Report, Business Responsibility and Sustainability Report (BRSR), and other statutory disclosures.
• Assist with the conduct of Annual General Meetings, Extraordinary General Meetings and other shareholder meetings.
• Coordinate with Registrar & Share Transfer Agent (RTA) on investor/shareholder-related matters, corporate actions and statutory reporting.
• Assist in handling investor grievances and ensuring timely resolution of shareholder queries.
• Monitor changes in Companies Act, SEBI regulations, stock-exchange circulars and other applicable laws and advise relevant stakeholders on their impact.
• Maintain the company's compliance calendar and track statutory and regulatory deadlines.
• Assist in preparation of compliance certificates, reports and declarations required from directors and senior management.
• Support implementation and monitoring of corporate governance policies and procedures.
• Assist with director-related matters, including appointment, resignation, retirement, disclosures, DIN/KYC, declarations and related statutory filings.
• Assist in maintaining records relating to directors, KMPs and senior management personnel.
• Coordinate with statutory auditors, secretarial auditors, internal auditors and other professional advisers.
• Assist in preparation and implementation of responses to observations raised by statutory/secretarial auditors and regulators.
• Support due diligence activities for corporate transactions, fund raising, mergers, acquisitions, restructuring and other strategic initiatives.
• Assist in ensuring compliance relating to equity shares, ESOPs, buybacks, preferential issues, rights issues, bonus issues and other corporate actions, as applicable.
• Assist with maintenance and updating of corporate policies, including related-party transaction policy, code of conduct, insider trading code, whistle-blower policy and other governance policies.
• Support compliance under SEBI (Prohibition of Insider Trading) Regulations, including maintenance of relevant records and coordination of trading-window and disclosure requirements.
• Assist in preparing management reports and dashboards on secretarial and regulatory compliance.
• Perform other secretarial and corporate governance responsibilities assigned by the Company Secretary.