DEPUTY MANAGER - SECRETARIAL

Allcargo Group; Mumbai; On-site; INR 1,800,000 - 3,200,000; Full time

Job summary

Allcargo Group in Mumbai is seeking a seasoned Company Secretary to assist in ensuring compliance with Companies Act 2013, SEBI regulations, listing requirements, and related rules. The role supports governance across board and committee processes, prepares board papers, notices and minutes, and coordinates with directors and departments.

You will maintain statutory registers, file forms with MCA/ROC, SEBI and stock exchanges, manage disclosures, and support annual reports, corporate actions,

Qualifications

• ICSI Associate/Fellow membership is required.
• Bachelor's degree in Law/Commerce/Business Administration or equivalent preferred.
• LLB qualification will be an added advantage.

Responsibilities

• Assist the Company Secretary in ensuring compliance with the Companies Act, SEBI regulations, listing requirements.
• Support compliance with SEBI LODR and other SEBI regulations.
• Prepare and finalise agendas, notices, notes and minutes for Board/General Meetings and Postal Ballot proceedings.
• Coordinate with directors and departments for Board/Committee agenda papers.
• Maintain statutory registers, records and minutes as per law.
• Assist in filing statutory/regulatory forms with MCA/ROC, SEBI and stock exchanges.
• Coordinate disclosures to stock exchanges for material events and governance matters.
• Assist with related-party transaction compliance and annual report processes.
• Facilitate AGM/EGM logistics and shareholder meetings.
• Coordinate with RTA on investor/shareholder matters and corporate actions.
• Handle investor grievances and ensure timely resolutions.
• Monitor regulatory changes and advise stakeholders.

Skills

Company Law

SEBI Regulations

Board Governance

Drafting & Reporting

Stakeholder Management

MS Office

Regulatory Compliance

Attention to Detail

Communication Skills

Education

ICSI Associate/Fellow

LLB advantageous

Bachelor's in Law/Commerce/Business Administration

Tools

Secretarial software

Job description

Permanent

Job Description

• Assist the Company Secretary in ensuring compliance with the Companies Act, 2013, SEBI regulations, listing requirements, and applicable rules and regulations.
• Support compliance with SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (LODR) and other applicable SEBI regulations.
• Assist in preparation and finalisation of agendas, notices, notes and minutes for:
  • Board Meetings
  • General Meetings
  • Postal Ballot proceedings
• Coordinate with directors, senior management and various departments for preparation of Board/Committee agenda papers.
• Maintain statutory registers, records and minutes in accordance with applicable laws.
• Assist in preparation and filing of statutory and regulatory forms with MCA/ROC, SEBI and Stock Exchanges.
• Coordinate timely disclosures to stock exchanges, including disclosures relating to material events, corporate actions, shareholding, governance matters and other applicable requirements.
• Assist in ensuring compliance with related-party transaction requirements, including preparation of agendas, disclosures and approvals.
• Support the annual report process, including preparation/review of the Corporate Governance Report, Board's Report, Business Responsibility and Sustainability Report (BRSR), and other statutory disclosures.
• Assist with the conduct of Annual General Meetings, Extraordinary General Meetings and other shareholder meetings.
• Coordinate with Registrar & Share Transfer Agent (RTA) on investor/shareholder-related matters, corporate actions and statutory reporting.
• Assist in handling investor grievances and ensuring timely resolution of shareholder queries.
• Monitor changes in Companies Act, SEBI regulations, stock-exchange circulars and other applicable laws and advise relevant stakeholders on their impact.
• Maintain the company's compliance calendar and track statutory and regulatory deadlines.
• Assist in preparation of compliance certificates, reports and declarations required from directors and senior management.
• Support implementation and monitoring of corporate governance policies and procedures.
• Assist with director-related matters, including appointment, resignation, retirement, disclosures, DIN/KYC, declarations and related statutory filings.
• Assist in maintaining records relating to directors, KMPs and senior management personnel.
• Coordinate with statutory auditors, secretarial auditors, internal auditors and other professional advisers.
• Assist in preparation and implementation of responses to observations raised by statutory/secretarial auditors and regulators.
• Support due diligence activities for corporate transactions, fund raising, mergers, acquisitions, restructuring and other strategic initiatives.
• Assist in ensuring compliance relating to equity shares, ESOPs, buybacks, preferential issues, rights issues, bonus issues and other corporate actions, as applicable.
• Assist with maintenance and updating of corporate policies, including related-party transaction policy, code of conduct, insider trading code, whistle-blower policy and other governance policies.
• Support compliance under SEBI (Prohibition of Insider Trading) Regulations, including maintenance of relevant records and coordination of trading-window and disclosure requirements.
• Assist in preparing management reports and dashboards on secretarial and regulatory compliance.
• Perform other secretarial and corporate governance responsibilities assigned by the Company Secretary.

Candidate Profile

Qualification

• Associate/Fellow Member of the Institute of Company Secretaries of India (ICSI).
• Bachelor's degree in Law/Commerce/Business Administration or equivalent preferred.
• LLB qualification will be an added advantage.

Experience

• Approximately 5–10 years of relevant experience in secretarial and compliance functions.
• Experience in a listed company is strongly preferred.
• Exposure to SEBI regulations, stock-exchange compliances, corporate governance and Companies Act requirements is essential.
• Experience with listed-company Board processes and shareholder meetings will be an advantage.

Key Skills

• Strong knowledge of Companies Act, 2013 and rules thereunder.
• Good understanding of SEBI regulations, particularly LODR and Insider Trading Regulations.
• Knowledge of stock-exchange compliance and corporate governance practices.
• Strong drafting and documentation skills.
• Excellent understanding of Board and Committee processes.
• Ability to interpret legislation, regulations and regulatory circulars.
• Strong coordination and stakeholder-management skills.
• High level of attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple statutory deadlines simultaneously.
• Proficiency in MS Office and relevant compliance/secretarial software.

Key Performance Indicators (KPIs)

• 100% timely completion of statutory and regulatory filings.
• Timely and accurate stock-exchange disclosures.
• Effective and timely conduct of Board, Committee and shareholder meetings.
• Maintenance of accurate statutory registers and records.
• Timely closure of audit observations and compliance gaps.
• Effective monitoring of regulatory changes.
• Timely resolution of investor/shareholder grievances.
• Accuracy and completeness of annual report and corporate governance disclosures.
• Timely implementation and monitoring of corporate governance requirements.

Reporting & Stakeholder Interface

The role will work closely with:

• Company Secretary / Head – Secretarial
• Board of Directors and Board Committees
• Managing Director / CEO / CFO
• Legal and Compliance teams
• Finance and Accounts
• Investor Relations
• HR and senior management
• Statutory and Secretarial Auditors
• Stock Exchanges, SEBI and MCA/ROC

Job Snapshot

Updated Date

26-09-2026

Job ID

ALLCARGO2508

Department

SECRETARIAL

Location