Company Secretary

Genie Consultants; Kolkata District; On-site; INR 600,000 - 900,000; Full time

Job summary

Genie Consultants is seeking a qualified Company Secretary to independently handle ROC filings, secretarial compliance, and corporate documentation for a diverse client portfolio. You will draft board resolutions, minutes, and notices, maintain statutory registers, and manage changes in directors and charges.

You will coordinate with clients and internal teams, ensure timely filings, and stay updated on company law and MCA requirements.

Qualifications

• Qualified Company Secretary with ICSI membership.
• Experience in ROC filings and secretarial documentation.
• Ability to manage multiple clients with deadlines.

Responsibilities

• Independently manage ROC and secretarial compliance for a portfolio of clients.
• Prepare and file annual returns, financial statements on MCA portal.
• Draft notices, agendas, resolutions and minutes for meetings.
• Maintain statutory registers and compliance calendars.
• Handle incorporation filings and changes in directors, registered office, and charges.
• Coordinate with clients, directors, auditors and internal teams.
• Review client records and resolve gaps within timelines.
• Prepare responses for ROC queries and resubmissions.
• Track changes in company law and MCA requirements.

Skills

ROC filings

Secretarial compliance

Drafting (Resolutions, Minutes)

MS Word & Excel

Client coordination

Attention to detail

Proactive follow-ups

Multi-client handling

Education

ICSI CS Membership

Tools

MCA portal

Job description

Roles and Responsibilities

• Independently manage ROC and secretarial compliance for the firms portfolio of clients, ensuring accurate documentation and timely filings.
• Prepare and file annual returns, financial statements and other applicable forms on the MCA portal.
• Draft notices, agendas, resolutions and minutes for Board meetings, committee meetings and general meetings.
• Maintain and update statutory registers, secretarial records and compliance calendars for each client.
• Handle documentation and filings relating to company incorporation, changes in directors, registered office changes, share allotments and transfers, alterations to constitutional documents, and creation or satisfaction of charges.
• Coordinate with clients, directors, auditors and internal teams to obtain information, approvals, signatures and supporting documents.
• Review client records, identify pending compliances and follow up to resolve gaps within applicable timelines.
• Prepare responses and supporting documents for ROC queries, resubmissions and notices, in coordination with the engagement partner.
• Track changes in company law and MCA requirements and communicate their impact to clients and the team.
• Maintain organised working papers, filing acknowledgements and client records, and provide regular updates on assignment status.

Desired Candidate Profile

• Qualified Company Secretary with membership of the Institute of Company Secretaries of India (ICSI).
• Practical experience in ROC filings, secretarial documentation and corporate compliance.
• Ability to independently handle multiple clients and manage competing deadlines.
• Sound working knowledge of the Companies Act, applicable rules and Secretarial Standards.
• Hands-on experience with the MCA portal, including form preparation, filing, resubmissions and tracking.
• Strong drafting skills for resolutions, minutes, notices and other corporate documents.
• Good communication skills and the ability to coordinate professionally with clients and internal teams.
• Strong attention to detail, ownership of assignments and a proactive approach to follow-ups.
• Proficiency in MS Word and Excel; familiarity with secretarial compliance software would be an advantage.
• Prior experience in a practising CS firm, CA firm or professional consulting firm handling multiple clients would be preferred.