Company Secretary

Intellectual Capital HR Consulting Pvt. Ltd.; Ernakulam; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. seeks a Company Secretary (CS) to oversee compliance with corporate laws and regulate subsidiary governance. The role involves high-level interaction with the Board of Directors and ensuring accurate statutory filings across group entities.

Ideal candidates hold CS membership with extensive experience in listed environments, and possess strong attention to detail and communication skills to manage regulatory platforms and investor relations.

Qualifications

• Qualified Company Secretary (CS) with membership in the national body.
• At least 23 years of relevant experience, preferably in a listed entity.
• Deep knowledge of Corporate Law and SEBI regulations.

Responsibilities

• Board & Committee management: draft notices, agendas and minutes.
• Compliance & Filing: ROC filings and statutory registers maintenance.
• Subsidiary oversight: coordinate with secretarial and audit teams across subsidiaries.
• Audits: liaise with internal and external secretarial auditors.
• Shareholder relations: address grievances, KYC, unclaimed dividends, investor complaints.
• Digital compliance: monitor and update the corporate website for listing/regulatory rules.
• Related party records: maintain monthly related party lists.

Skills

23 years experience

Corporate Law

SEBI regulations

Attention to detail

Strong communication

Education

Qualified Company Secretary

Job description

Role & responsibilities

The Company Secretary (CS) is a critical statutory position responsible for ensuring the organization complies with all relevant corporate laws and regulations. This role involves high-level interaction with the Board of Directors and oversight of compliance for various subsidiary companies.

Key Responsibilities

• Board & Committee Management: Handle all matters related to Board and Committee meetings, including drafting notices, agendas, and minutes.


• Compliance & Filing: Manage Registrar of Companies (ROC) filings and ensure all statutory registers are accurately maintained.


• Subsidiary Oversight: Coordinate with secretarial and audit teams across various subsidiaries to ensure group-wide alignment.


• Audits: Liaison with internal and external secretarial auditors for annual audits.


• Shareholder Relations: Address shareholder grievances, manage KYC updates, handle unclaimed dividends, and oversee regulatory platforms for investor complaints.


• Digital Compliance: Regularly monitor and update the corporate website to ensure it meets legal and listing regulation requirements.


• Related Party Records: Maintain and update comprehensive "Related Party" lists on a monthly basis.

Skills & Qualifications

• Education: Must be a Qualified Company Secretary (member of the national professional body).


• Experience: 23 years of experience, preferably within a listed entity.


• Technical Skills: Deep knowledge of Corporate Law and SEBI regulations.


• Soft Skills: Exceptional attention to detail and strong communication skills.